Actruck and vacuum replacement parts to repair and maintain track equipment

Metro-North Railroad is requesting bids for vactruck and vacuum replacement parts to repair and maintain track equipment under Request for Bid E287933, with proposals due September 22, 2026. The procurement carries a one-year base contract with four optional one-year renewals for a maximum five-year term.

The scope comprises 39 line items of hydraulic components, hoses, filters, bearings, joysticks, and other specialized Vactor equipment parts. Estimated quantities range from one to 100 units per year depending on the part. Vendors must provide unit pricing for each item across all five contract years (base plus four options). Pricing is firm fixed for the first contract year from award; subsequent option-year pricing adjustments are permitted based on three U.S. Bureau of Labor Statistics indexes—Materials Index (25% weight), Employment Cost Index (35% weight), and Transportation Services Index (40% weight)—calculated quarterly and rounded to the nearest tenth of one percent with a maximum annual cap of 5%.

No set-aside applies. SDVOB, MBE, WBE, and DBE contracting goals are all zero percent. Jack Doheny Company held an identical or substantially similar contract within the past five years and is identified as the previous incumbent.

Award will be made to the lowest responsive and responsible bidder on a line-item basis. Metro-North reserves the right to make multiple awards. The contract is based on estimated quantities with no guaranteed purchase amounts. A bid price sheet itemizing all line items and required calculations is attached (287933_Bid_Price_Sheet.xlsx).