Actiflow polymer RE-bid

The Town of Manchester in Hartford County, Connecticut, is conducting an Invitation to Bid (ITB) #24/25-65 for an Actiflow Polymer Re-Bid to supply polymer for its Water and Sewer Department's Actiflow unit. The procurement seeks qualified vendors to provide Hydrex 3750 polymer or an approved equivalent product, with an estimated annual requirement of 1,375 gallons to be delivered in 275-gallon totes. The primary objective is to establish a pool of pre-qualified suppliers from which the town can order polymer on an as-needed basis. Bidders must submit detailed product specifications, including a Material Safety Data Sheet (SDS), and may be required to provide a 55-gallon sample for pilot testing. The bid was released on March 28, 2025, with questions due by April 4, 2025, and bid responses required by April 8, 2025, at 11:00 am through an electronic submission portal. Evaluation criteria will prioritize the lowest bid price while also considering delivery time, performance, and product availability. The contract term will run from the award date through March 31, 2026, with potential annual extensions for up to four additional one-year periods.

There are no specific set-aside designations or restrictions on vendor participation mentioned in the procurement documents. Vendors must be capable of delivering two 275-gallon totes within seven days of order receipt and maintain a 24/7 emergency contact. The town requires bidders to have the ability to accommodate potential price adjustments for material cost increases, with limitations on the frequency and magnitude of such revisions. While no incumbent vendors are explicitly identified, the procurement suggests a competitive bidding process to establish a flexible supply arrangement. The estimated annual procurement volume is approximately 1,375 gallons of polymer, though the exact budget range is not specified in the available documents. Successful vendors must demonstrate technical capability to meet the town's specific polymer requirements, including product performance, delivery reliability, and compliance with technical specifications for the Actiflow unit.