Accumail Maintenance with Sole Source Conditions

This state and local contract opportunity is for the maintenance and support services of the AccuMail digital mailing system used by the City of Los Angeles Bureau of Sanitation. The contract would be awarded to AccuMail, the original equipment manufacturer, on a sole source basis. The 3-year contract, with two 1-year renewal options, would provide maintenance, support, software upgrades, and parts for the City's existing AccuMail system used for automated sorting, folding, and inserting of utility bills and other correspondence. The justification cites AccuMail's proprietary hardware and software as well as their specialized technical expertise as the sole source for these services. The estimated annual value of the contract is $500,000, with a total 5-year value up to $2.5 million if all renewal options are exercised.

The contract does not mention any set-asides or subcontracting requirements. The funding for this contract will come from the Bureau of Sanitation's existing operating budget. The documents also include a renewal notice for a state contract between SmartSoft Inc. and the Illinois Department of Transportation covering various software products and services, including frameworks Enterprise, frameworks GeoCode API Bundle, and frameworks AccuMail Data, with a total cost of $17,743.25 for the renewal period from April 1, 2021, to June 30, 2022.