Accessible Instructional Materials Outreach

The Texas Education Agency (TEA) is soliciting proposals for RFP 701-25-016, seeking one or more contractors to provide Accessible Instructional Materials (AIM) Outreach services for students with print disabilities in Texas public schools. The primary objectives include delivering accessible instructional materials in digital audio and digital text formats, conducting educational outreach to Local Education Agencies (LEAs), and providing training on AIM and assistive technologies. Key deliverables include monthly reports on materials provided, outreach to a minimum of ten new LEAs monthly, three annual training events, and monthly vendor-facilitated meetings with TEA staff. The contract will span five state fiscal years, commencing in March 2026, with proposal submissions due by January 2, 2026, at 2:00 PM Central Time. Contractor selection will occur between January and February 2026, followed by contract negotiations. Proposing organizations must demonstrate comprehensive capabilities in digital material production, educational technology, and disability services, with an emphasis on creating accessible educational content compliant with DAISY 3 Structure Guidelines and EPUB 3 Accessibility Guidelines.

The procurement includes a significant Historically Underutilized Business (HUB) subcontracting goal of 26.0%, requiring contractors to solicit at least three Texas-certified HUBs and submit monthly Progress Assessment Reports documenting subcontractor payments. Contractors must maintain extensive insurance coverage, including $5,000,000 in Technology/Professional Liability and Cyber Liability Insurance. All materials created during the contract will become TEA property upon contract termination. Strict personnel requirements mandate criminal background checks and fingerprinting for all contractor and subcontractor staff with school campus or confidential information access. Funding is authorized through the General Appropriations Act, 89th Legislative Session, Rider 13, and is subject to legislative appropriation. While specific contract value is not explicitly stated, the comprehensive requirements and multi-year scope suggest a substantial investment in accessible educational materials and support services for students with print disabilities across Texas public schools.