Accessibility Services solicitation for CART Services

The Community College of Aurora, in Arapahoe County, Colorado, issued a Documented Quote (GJCA 2015000379) solicitation for Accessibility Services CART (Communication Access Realtime Translation) Services. The procurement sought qualified vendors to provide CART services through June 30, 2015, with the contract period commencing upon vendor receipt of a purchase order. Vendors were required to submit sealed bids by October 27, 2014, at 10:00 AM MST and provide unit pricing for up to nine line items on the designated Solicitation Response Sheet. The bid package required submission of supporting documentation including a W-9 form, PERA Retiree Questionnaire, Certificate of Liability Insurance for on-campus service providers, and SDVOSB certification if applicable. Payment terms were established at Net 45 with FOB Destination, and the State would authorize payment only after receiving satisfactory service delivery and the vendor's invoice. All bids required vendor signatures, with unsigned submissions deemed non-responsive, and awarded vendors could not fill orders until receipt of a signed purchase order from the College.

The solicitation permitted participation from small businesses, woman-owned businesses, minority-owned businesses, and Service Disabled Veteran Owned Small Businesses (SDVOSB), with vendors required to certify their applicable business classification status. All responding vendors were required to confirm membership in the ColoradoVSS System and provide their Federal ID Number. The procurement was subject to the State of Colorado Purchase Order Terms and Conditions, which established standard contractual requirements including compliance with federal and state laws, employment eligibility verification through E-Verify, insurance and workers' compensation responsibilities, and intellectual property provisions making all materials developed under the contract the exclusive property of the State. No incumbent vendor, specific budget range, or award value was identified in the solicitation documents. The State reserved termination rights for cause or in the public interest, with termination liability limited to the total purchase order price plus reasonable settlement expenses.