Access Control Systems Rebid

The State of Delaware, through the Colonial School District and Red Clay Consolidated School Districts' Central Bidding Department, is soliciting proposals for an Access Control Systems Rebid structured as an Agency procurement for recurring services with undetermined quantities. The procurement seeks qualified vendors to provide access control equipment, installation, and ongoing support compatible with existing Avigilon systems across Colonial School District buildings. Required deliverables include access control headends (LifeSafety and Avigilon Unity controllers), HID Signo card readers, door contacts, rex devices, door locks from manufacturers including Hess, Von Duprin, and Sargent, door closures, AiPhone intercom systems (JP and IXG series), and composite plenum wire in various configurations. Vendors must submit detailed pricing for equipment purchase, installation labor at Delaware prevailing wage rates, one-year and three-year warranty and maintenance packages, and various labor rates including standard, service, emergency, programming, and project management services. Proposals must be submitted electronically to bids@dataservice.org by April 22, 2026, at 2:00 PM, with public opening at the same time and no pre-bid meeting scheduled. The evaluation criteria weight cost at 25%, project plan at 10%, ongoing support evidence at 15%, warranty repair mechanisms at 15%, system compatibility at 25%, and Delaware government/K-12 references at 10%, with vendors required to demonstrate 48-hour response times for troubleshooting and repairs and provide references for work completed in Delaware government and K-12 locations.

The solicitation does not identify any specific set-aside designations or disadvantaged enterprise restrictions in the available documentation. No incumbent vendors or current contractors are identified in the procurement materials. The contract requires full compatibility and integration with the district's existing Avigilon system infrastructure and necessitates that vendors demonstrate ongoing technical support capability. All labor must be performed at Delaware prevailing wage rates, and contractors must comply with the Contractor Registration Act, obtain workers' compensation insurance, and submit weekly sworn payroll information. The 10% bid deposit and 100% performance bond requirements are waived for this procurement. Pricing is guaranteed through January 1, 2029, with an option for renewal for one additional year upon mutual agreement, and the contract is contingent upon continued availability of local and state funding with termination permitted by the district with 30 days' written notice; however, specific budget allocations or award values are not detailed in the available solicitation documents.