Access Control System Maintenance

The Florida Department of Education is seeking proposals through a Request for Proposal (RFP) process for access control system maintenance services. The selected vendor will be responsible for providing software updates to the Department's current Sonitrol/Redwire access control system, as well as ongoing hardware and software maintenance, training for the Department's Office of Emergency Management and other relevant staff, and any required system installations. The contract term is for three years with the potential for two one-year renewals. The vendor must provide a written maintenance schedule, respond to system issues within two business days, and train Department personnel on the access control system. Pricing is to be submitted separately, and the Department will award the contract to the responsive and responsible vendor that provides the most advantageous proposal.

The RFP is not an Invitation to Negotiate, so negotiations on terms, conditions, options, and pricing are not allowable. The total 5-year contract value is $270,000, which includes $42,000 annually for system maintenance, $10,000 annually for any system additions, and an initial $10,000 to update the S2 software. The current maintenance provider, ProTek, ceased supporting the Redwire products in 2020, resulting in the need for this new contract. The solicitation does not include any set-aside designations or restrictions on the types of organizations that can respond.