ACC DQ26-3-4126 Robotic Arm & Accessories

Arapahoe Community College (ACC), on behalf of the State of Colorado, is soliciting quotes for the procurement of a collaborative robotic arm system and accessories through Documented Quote (DQ) 26-3-4126. The primary deliverable is one Universal Robots UR5e Collaborative Robot Arm paired with an enclosed robot workstation (cage structure with polycarbonate panels), mounting plates, fasteners, and a comprehensive gripper set with multiple end-effector options compatible with the UR5e platform. The system must meet extensive specifications including safety features (hardware emergency stop, configurable soft limits, and applicable safety certifications), hardware capabilities (5 kg payload capacity, 850 mm maximum reach, 100-240 VAC power requirements), and software requirements (Python 3.x library compatible with Windows, macOS, and Linux with complete API documentation and example programs). All pricing must be all-inclusive of delivery, installation, and freight charges with no additional fees permitted. The evaluation will be based primarily on price, with the award made to the responsible respondent whose acceptable quote is determined most advantageous to the State. Written inquiries must be submitted by April 21, 2026, at 1:00 PM Mountain Time, with all quotes due by April 24, 2026, at 2:00 PM. The anticipated award and contract start date are April 2026, with delivery required by June 24, 2026, and no later than June 30, 2026, at 10:00 AM. An Addendum #1 issued on April 22, 2026, clarifies that three originally proposed gripper kits (AGC-UR-KIT-002, AGC-UR-KIT-85, and AGC-UR-KIT-140) were incompatible with the UR5e eSeries robot and must be replaced with their eSeries equivalents (AGC-ES-UR-KIT-85 and AGC-ES-UR-KIT-140), with bidders required to confirm component equivalency.

Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) verified by the U.S. Department of Veterans Affairs will receive a five percent preference on quote pricing, and vendors must certify their small business status as applicable (Woman-Owned Small Business, Small Disadvantaged Business, HUBZone Small Business, Veteran-Owned Small Business, or Service-Disabled Veteran-Owned Small Business). Prior to contract execution, vendors must submit proof of good standing with the Colorado Secretary of State and an insurance certificate with commercial general liability coverage of at least $1,000,000 per occurrence. No equivalent products will be accepted unless approved by ACC, and the State reserves the right to adjust quantities and is not obligated to place any order for a specified amount. The solicitation documents include a blank W-9 form (Request for Taxpayer Identification Number and Certification) that must be completed and submitted with proposals. While specific budget or award values are not stated in the procurement documents, all-inclusive pricing for the robotic arm system, workstation, accessories, delivery, installation, and freight will be the primary cost driver. All modifications and supplemental information will be communicated through Colorado Vendor Self Service (Colorado VSS).