AC Services Bid - Town of Yorktown (Rebid)

The Town of Yorktown in Westchester County, New York, is soliciting sealed bids for comprehensive air conditioning (AC) services across multiple municipal facilities. The procurement involves routine maintenance, cleaning, and repair of 20 air conditioning units located in various town buildings, including the Albert A. Capellini Community & Cultural Center, Town Hall, Highway Department, Water Department, and Sewer Department. Qualified contractors must provide annual maintenance by the first week of May each contract year, start-of-season and end-of-season service calls, and 24-hour emergency repair services. Specific service requirements include cleaning filters, drain lines, and evaporator coils, checking refrigerant levels, inspecting ducts and insulation, and testing thermostats. Bidders must be located within 25 miles of Yorktown Heights, NY, and provide hourly rates for emergency services. Sealed bids will be received until 10:00 A.M. on Monday, October 27, 2025, with mandatory vendor site inspections scheduled for October 14th-17th and October 20th-24th, 2025. Bidders must complete a non-collusive bidding certificate and demonstrate compliance with national electrical and safety codes.

The contract does not specify specific set-aside designations for disadvantaged enterprises. Contractors must provide comprehensive insurance coverage, including commercial general liability and automobile liability insurance, with the Town named as an additional insured. The contractor will be responsible for maintaining detailed service records and will be subject to prevailing wage rates as outlined in the New York State Department of Labor Wage Schedule for Westchester County, effective July 1, 2025 through June 30, 2026. While no specific award value is explicitly stated, the comprehensive nature of the services and the requirement for multiple facility coverage suggests a substantial contract value. The Town reserves the right to reject any and all bids and to accept the bid deemed most favorable to its interests. Bidders can obtain specifications from the Town Clerk's office, the Town's website (www.yorktownny.gov), or BidNet Direct (www.bidnetdirect.com). Contractors must also comply with additional requirements, including OSHA 10 safety training certification for contracts over $250,000 and electronic certified payroll submission.