AC Repairs and Replacements

Monroe County School District (MCSD) is soliciting bids under ITB 2026023 for replacement and repair of air conditioning systems at six school sites, with mandatory pre-bid site meetings on November 4, 2026 and proposals due November 19, 2026 at 9:00 a.m. Respondents must attend the pre-bid meeting at each school they intend to bid on and must hold a current Certified Mechanical Contractor license issued by Florida. New equipment must be manufactured by Addison, Carrier, York, or another MCSD-approved manufacturer, and Daikin-branded equipment is explicitly prohibited.

Contracts are awarded per site, and contractors may bid any or all of the following: Coral Shores High School (Tavernier), Marathon High School, Sugarloaf School (Upper Sugarloaf Key), Key West High School, Poinciana Elementary School, and Horace O'Bryant School (Key West). Each lump-sum bid must cover engineering, labor, materials, equipment, permits, removal of the existing system, installation, testing, and commissioning for one-for-one replacement of condensing units and air handling units. Equipment must feature scroll-type compressors, an EER greater than 10, R-454B refrigerant, and factory-applied corrosion-resistant coatings. Coils must be conventional copper-tube and aluminum-fin, as micro-channel coils are prohibited. The selected contractor must provide a five-year parts warranty covering materials and workmanship, beginning upon acceptance of final payment. Required insurance includes Commercial General Liability of $1,000,000/$2,000,000, Workers' Compensation, and Automotive Liability of $1,000,000 combined single limit. Submissions must include a W-9, three professional references, licenses and certifications, certificates of insurance, debarment and non-collusion certifications, a drug-free workplace certification, and a notarized offer certification form, filed electronically through the MCSD e-Procurement Portal. The district will award to the lowest responsive and responsible bidder whose proposal serves its best interests and reserves the right to reject any and all proposals.

The pre-bid meetings run from 8:00 a.m. at Coral Shores High School to 1:30 p.m. at Horace O'Bryant School. Contractor selection is November 20, 2026, and School Board approval is scheduled for January 26, 2027. Work must commence on or after June 1, 2027, with a target completion date of August 1, 2027.