monroe school ITB_2026023_-_AC_Repairs_and_Replacements.pdf

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Monroe County School District, FL

INVITATION FOR BID

ITB 2026023

ITB 2026023 - AC REPAIRS AND REPLACEMENTS

RELEASE DATE: October 22, 2026

RESPONSE DEADLINE: November 19, 2026, 9:00 am

Please refer to the project timeline in this document for all important deadlines.

Invitation For Bid #ITB 2026023 Title: ITB 2026023 - AC Repairs and Replacements

Table Of Contents

1. Introduction

2. General Information

3. Eligibility for Award

4. Scope of Work

5. Project Schedule

6. Insurance

7. Pricing Table

8. Vendor Information & Offer Certification

Attachments:

A - General Terms & Conditions

B - FEDERAL_FUNDING_CONTRACT_PROVISIONS

1. Introduction

NOTICE OF

INVITATION TO BID

NOTICE IS HEREBY GIVEN TO PROSPECTIVE PROPOSERS that on Thursday, November 19, 2026 at 9:00 am, the School

Board of Monroe County (the “School District” or “School Board”) will open sealed proposals for the following:

ITB 2026023

ITB 2026023 - AC Repairs and Replacements

Specifications and proposal documents may be accessed by going to the Monroe County School District e-Procurement Portal.

The solicitation documents are also available on the district website at www.KeysSchools.com or may be requested by contacting the Internal Services Department / Purchasing Division, 241 Trumbo Road, Key West, FL 33040.

Questions regarding the proposal should be directed by e-mail to Taylor Gandolfo – Buyer, at

Taylor.Gandolfo@KeysSchools.com.

From time to time, addenda may be issued to this solicitation. Any such addendum will be posted on Monroe County School

District e-Procurement Portal.

Proposals must be submitted electronically to Monroe County School District e-Procurement Portal. Hard copy or email proposals will not be accepted. All proposals must be entered in OpenGov by the date/time listed in the bid timeline within.

No waivers shall be allowed for proposals which have not been submitted by the deadline date. All proposals must remain valid for a period of ninety (90) days or until the School Board approves the contract. All timely submitted proposals will be reviewed for responsiveness and suitability for the District's needs, and a recommendation will be made for the School Board to award this solicitation to the vendor whose proposal/bid represents the best interests of the Monroe County School

District.

The Monroe County School District reserves the right, at its sole discretion, to accept or reject any and all proposals or to waive formalities when it is in the best interest of the Board to do so. The School Board will automatically reject the response of any person or affiliate who appears on the convicted vendor list prepared by the Department of General Services, State of

Florida, under Section 287.133(3) (d), F.S. (2024).

Joseph Thomas Director of Internal Services

Released in Key West, Florida

2. General Information

2.1. Calendar of Events

Release Project Date: October 22, 2026

Newspaper Advertisement : October 29, 2026

Pre-Proposal Meeting (Mandatory): November 4, 2026, 8:00am

8:00 AM - Coral Shores High School - 89901

Old Highway, Tavernier, FL 33070 9:30 AM - Marathon High School - 350 Sombrero Beach Road, Marathon, FL 33050

10:45 AM - Sugarloaf School - 255 Crane Boulevard, Upper Sugarloaf Key, FL 33042 11:45 AM - Key West High School - 2100 Flagler Avenue, Key West, FL 33040 12:50 PM - Poinciana Elementary School – 1407 Kennedy Dr, Key West, FL 33040 1:30 PM - Horace O’Bryant School – 1105 Leon St, Key West, FL 33040

Question Submission Deadline: November 12, 2026, 5:00pm

Question Response Deadline: November 13, 2026, 5:00pm

Proposal Due/Bid Opening: November 19, 2026, 9:00am

Monroe County School District

Administration Building 241 Trumbo Road, Key West, FL 33040

Contractor Selection Date: November 20, 2026

Board Meeting: January 26, 2027

2.2. Submission Electronic Only

The Monroe County School District, FLs accepting electronic submissions to ITB 2026023 - AC Repairs and

Replacements. Interested bidders must create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Submit Electronic Responses via the School District's e-

Procurement Portal: https://procurement.opengov.com/portal/keyschools-mcsd.

Responses may be received up to but not later than Thursday, November 19, 2026 at 9:00 am via the School

District's e-Procurement Portal located at https://procurement.opengov.com/portal/keyschools-mcsd. The

School District's e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. Monroe County School District, FLstrongly recommends completing your response well ahead of the deadline. Once the response has been submitted and the Submission Status shows as “Submitted” the submission is complete. At that point, the Respondent will also receive an email confirmation from the School District's e-procurement Portal.

2.3. Modifications and Withdrawal

Respondents may withdraw their submittal electronically via the Portal at any time prior to the scheduled due date and time for submission. In order to withdraw, the respondent must navigate to their submitted proposal via the School District's e-Procurement portal and then click "Unsubmit Response"

Respondents may modify their submittal electronically via the School District's e-Procurement Portal at any time prior to the scheduled due date and time for submission. In order to, withdraw, the respondent must navigate to their submitted response via the School District's e-Procurement portal and then click "Unsubmit

Response". At this point, respondent's response is no longer submitted. Respondent should make the changes required and promptly re-submit response before submission date and time.

2.4. Addenda & Questions

Should revisions to the solicitation documents become necessary, the School District will issue an Addendum via the School District's e-Procurement. The e-Procurement Portal will send an automated email notification to all Respondents on the Followers list. Addenda information will be available to view and acknowledge via the School District's e-Procurement. It is the sole responsibility of the Respondent to ensure that they obtain information related to any Addenda, and acknowledge any and all Addenda electronically in the Portal as part of their Response. Failure to do so will result in rejection of the Response and a determination as “Non-

Responsive.”

Respondents shall submit all inquiries regarding this bid via the School District’s e-Procurement Portal until

Thursday, November 12, 2026 on 5:00 pm. All answers to inquiries will be posted on the School District’s e-

Procurement Portal. Respondents may also click “Follow” on this solicitation to receive an email notification when answers are posted. It is the responsibility of the respondent to check the website for answers to inquiries.

2.5. Conditions and Limitations

a) The School Board reserves the right to reject any and all proposals, to waive any irregularities or informality, and to accept or reject any items or combination of items.

b) The School Board may consider all proposals and reserves the right to award the contract(s) in the best interest of the School Board.

c) A proposal may not be withdrawn before the expiration of ninety (90) days after the proposal due date.

d) The School Board will not reimburse proposers for any costs associated with the preparation and submittal of any proposal, or for any travel and per diem costs incurred.

e) Proposer acknowledges that all information contained within their proposal is part of the public domain as defined by the State of Florida Public Records Law.

f) Proposers, their agents and/or associates shall refrain from contacting or soliciting any official of the

Monroe County School District or School Board member regarding this proposal during the selection process. Failure to comply with this provision may result in disqualification of the proposer.

g) The proposal and the related responses of the selected proposer will by reference become part of the formal agreement between the selected proposer and the School Board.

h) The School Board and the selected proposer(s) will negotiate a contract or contracts as to terms and conditions. In the event an agreement cannot be reached with the selected proposer in a timely manner, the

School Board reserves the right to select an alternative proposer.

i) Cancellation: In the event the proposer violates any of the provisions of this proposal, the Superintendent shall give written notice to the proposer stating the deficiencies and unless deficiencies are corrected within five (5) days, recommendations will be made to the School Board for immediate cancellation. The School

Board reserves the right to terminate any contract resulting from this proposal at any time for any reasons, upon giving thirty (30) days prior written notice to the other party.

2.6. Award

This is an Invitation to Bid (ITB) and recommendation of award will go to the lowest priced qualified bidder.

Qualified bidders will be determined using the criteria and other requirements specified in this ITB. Bids that do not provide satisfactory evidence of the required qualifications will not be evaluated.

3. Eligibility for Award

To be eligible for award, Respondents must meet the following criteria:

A. Licenses: Respondent must be authorized to do business in the State of Florida and must possess all required registration(s), certification(s) and license(s) to perform the work outlined within in accordance with all applicable Florida Statutes, ordinances, regulations, and School Board Policies.

B. Debarment: Pursuant to School Board Policy, debarred contractors are excluded from conducting business with the School Board as agents, representatives, partners and associates of other contractors, subcontractors or individual sureties. All Respondents are required to review and acknowledge the Debarment Certification as a condition of their offer, and must not be prohibited from award by the terms thereunder.

C. Terminated Contracts: Any firm or individual whose contract/agreement has been terminated for cause by the Board within three (3) years of the Response due date will not be considered under this bid.

D. Convictions: Pursuant to Chapter 287.13Vendor management is solely responsible for performance and discipline of its employees3(2)(a) of the Florida Statutes, A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to the public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

E. Fingerprinting/Background Screening: Contractors (including subcontractors and employees) who are permitted access on school grounds when students are present, who have direct contact with students, or who have access to or control of school funds, shall be subject to fingerprinting and background screening at least once every five (5) years. To the extent Contractor provides such services to School Board, Contractor shall be required to perform the services with personnel that have been subjected to fingerprinting and background screening by School Board or another authorized state agency within the past five (5) years, and who have not been convicted of any disqualifying offense set forth under Florida Statute § 435.04. Contractors subject to this section shall not commence work on school grounds, have direct contact with students, or have access to school funds until all personnel providing such services have been confirmed by School Board as meeting all background screening requirements of this section and as may otherwise be required by law.

o Exceptions: exemptions to background screening requirements authorized by Chapter 1012, Florida Statutes, shall be applicable. Personnel who will remain in the direct line of sight of a Monroe County School District employee at all times when they are on school grounds or have direct contact with a student; personnel who are required by law to undergo a level 2 background screening for licensure, certification or employment;

personnel who perform only drop-off delivery services; and personnel who and contractors who remain separated from students by a chain-link fence of at least 6 feet in height, may be exempted from the requirements of this section.

o Badges: all Contractor or Subcontractor personnel are required to wear a Monroe County School District ID Badge at all times while on school grounds. Before commencement of on-site work, Contractors must arrange for personnel to receive an ID badge from the MCSD Human Resources Department. ID Badges and fingerprinting/background screening may be obtained by appointment in Tavernier: 89901 Old Highway, Tavernier, FL 33070; or in Key West, 241 Trumbo Road, Key West, Florida. Respondents performing routine on-site services must maintain at least two personnel with an active School ID at all times. Contractor personnel who require fingerprinting and background screening by MCSD shall be responsible for the cost of such screening, approximately $65 per employee.

F. Staffing:

o Supervision: Contractors are solely responsible for the performance, supervision, and discipline of their employees and subcontractors.

o Qualified Labor: Contractors will provide qualified labor. Contractors performing any warranty-type work are required to furnish personnel that are trained and certified in by the manufacturer so as to not void the warranty.

o Subcontracting: Respondent is to be the primary provider of all goods and services requested under this solicitation and shall perform the work described in this specification with their employees. Respondents are required to identify all subcontractors to be used in performance of services, including the scope of work to be performed by the subcontractor, along with a copy of their license and insurance if applicable. All subcontractors retained after the award of a contract to Respondent must be approved in writing by School Board.

o Safety: Contractors are required at all times during the term of a contract awarded under this solicitation to notify school or district administration of any unsafe condition that is noted that is outside of the scope of this specification.

o Fraternization: Contractor and subcontractor employees, including material suppliers engaged in activities under contract with School Board are strictly forbidden from participating in any manner and form of interaction with the students of Monroe County Schools. Violation of this provision may result in the immediate removal of the personnel involved from the school site, at the sole discretion of School Board

4. Scope of Work

4.1. PURPOSE

A. The Monroe County School District (MCSD) is soliciting bids for the replacement and repair of air conditioning (AC) systems across multiple school sites. This scope of work outlines the specifications, service, and delivery requirements, and expectations from the selected contractor. Contracts will be awarded on a per-site basis; contractors may bid on any or all listed sites. Each contractor is responsible for including all necessary engineering, labor, and materials for the one-for-one replacement of specified units, including the complete removal of existing systems.

B. Sites included in the scope of this solicitation are as follows:

1. Coral Shores High School - 89901 Old Highway, Tavernier, FL 33070

2. Marathon High School - 350 Sombrero Beach Road, Marathon, FL 33050

3. Sugarloaf School - 255 Crane Boulevard, Upper Sugarloaf Key, FL 33042

4. Key West High School - 2100 Flagler Avenue, Key West, FL 33040

5. Poinciana Elementary School – 1407 Kennedy Dr, Key West, FL 33040

6. Horace O’Bryant School – 1105 Leon St, Key West, FL 33040

C. Mandatory Pre-Bid Site Meetings

1. A mandatory pre-bid site meeting will be conducted at the locations and times listed below.

Respondents intending to submit a bid must attend the mandatory pre-bid meeting for each school site for which they intend to submit a bid. Failure to attend and sign in at the mandatory pre-bid meeting for a site for which the Respondent submits a bid may result in the bid for that site being deemed nonresponsive.

2. Respondents shall sign in as visitors at the front office of each school before proceeding to the meeting location. A sign-in sheet will be provided at each site to document attendance.

3. Due to potential traffic delays between sites, the times listed below are approximate. Meetings at each site shall not begin earlier than the scheduled time. For day-of-meeting updates, Respondents may contact Jake Stacey at 305-360-1424.

4. All questions regarding this solicitation must be submitted through the OpenGov procurement portal.

5. Meeting Date - November 4th, 2026

a. Scheduled TimeSchool SiteEstimated Travel Time From Previous Site8:00 AMCoral Shores High

SchoolStarting location9:30 AMMarathon High SchoolApproximately 1 hour10:45 AMSugarloaf

SchoolApproximately 45 minutes11:45 AMKey West High SchoolApproximately 20 minutes12:50 PMPoinciana SchoolApproximately 5 minutes1:30 PMHorace O'Bryant

SchoolApproximately 5 minutes

4.2. SPECIFICATIONS

A. All work shall be performed in accordance with:

1. The most current edition of the Florida Building Code

2. The State Requirements of Educational Facilities (SREF 2014)

3. Americans with Disabilities Act (ADA)

4. Occupational Safety and Health Administration (OSHA) standards

B. Start Date - Work shall commence as soon as possible on or after June 1, 2027. The contractor is responsible for coordinating with the MCSD Maintenance Department and school administration to determine the earliest date to start without interfering with normal operation.

C. Required Completion Date - The District's target is to complete all work awarded under this solicitation by August 1, 2027. Respondents must state any proposed alternative completion dates in the project schedule included in their responses.

D. The selected contractor shall be responsible for completing the following repair/replacement work:

1. Coral Shores High School:

▪ CU 2807, Carrier, model# 38APD0706JA22180, Serial# 1117Q85511

▪ AHU 2807, Carrier, model# 39MN12A00176012SXS, Serial# S2102F56054

▪ CU 2812, Carrier, model# 38APD05065A12180, Serial# 1917Q59321

▪ AHU 2812, Carrier, model# 39MN10A00175822SXS, Serial# S2102F56039

2. Marathon High School:

▪ AHU 5.2.1, Carrier, model# 40RM-034—H611HC, Serial# 1607U12035

▪ MAU 3.3, Carrier, model# 38APD03065A12020, Serial# 2216Q56732

3. Sugarloaf School:

▪ CU #1.1 – Carrier, model # 38AU7A12AOA6AOAOAO, serial #2114C93925

▪ CU #1.2 – Carrier, model # 38AUZA14AOA6AOAOAO, serial #2414C94740

▪ CU #1.4 – Carrier, model # 38AUZA16A0B6A0AOAO, serial #5113U44774

▪ AHU #2.4 – Carrier, model # 39MN08D023WKJ22XSS, serial #2816U34283

4. Key West High School:

▪ CU #3-802A – Carrier, model # 38AUZA16AOC6AOAOCO, serial #1717P40432

▪ AHU #3-802A – Unknown, model # 39THAVAC-P-LK1—AB, serial #4301F19577

▪ CU #3-802B – Carrier, model # 38AUDC16AOC6AOAOC1, serial #1717P40364

▪ AHU #3-802B – unknown, model # 39THAPAP-X-LUU-DB, serial #4301F19576

5. Poinciana Elementary School:

▪ CU #M.6 – Carrier, model # 38APD03065A12180, serial #19K17Q59311

▪ AHU #M.6 – AAON, model # V2-D2-3-56-000:0000D000AX, serial #200602-CBCB2499

▪ CU #M.5 – Carrier, model # 38APD03065A12180, serial #1917Q59307

▪ AHU #M-5 – AAON, model #H2-D2-3-56-000:00B0D000AX, serial # 200602-CBCD02498

6. Horace O’Bryant School:

▪ CU #7 – Carrier, model # 38AUDA25A0B6AOAOAO, serial #2813U27690

▪ AHU #7 – Trane, model # MCCA014GAT0BBC, serial #K98C23018

▪ CU #401B – McQuay, model # RCS12F150D, serial #7920F141107178

E. Equipment and Work Requirements - The selected Contractor shall provide all labor, materials, equipment, and services necessary to complete the specified work, including refrigerant piping, valves, thermostatic expansion valves (TXVs), and refrigerant specialties as needed to transition from the existing equipment to the replacement systems. The following specifications shall apply.

1. Equipment Requirements

a. New Condensing Units (CUs) and Air Handling Units (AHUs) shall be manufactured by Addison, Carrier, York, or another manufacturer approved in writing by MCSD.

b. Equipment Manufacturer Restriction - The use of Daikin-branded HVAC equipment is prohibited under this project. Contractors shall not furnish, install, or otherwise incorporate

Daikin equipment or any equipment manufactured under the Daikin brand.

c. Compressors shall be scroll-type unless otherwise approved by MCSD. Equipment shall have an

EER greater than 10 and shall use R-454B refrigerant, subject to verification of equipment compatibility and applicable code requirements.

d. All new equipment shall include:

i. Factory-applied corrosion-resistant coatings, including protection for the base of the unit, meeting the District's specified corrosion-resistance requirements.

ii. Automatic reset safety features and controls, as specified.

iii. Appropriate vibration isolation and environmental protection suitable for the installation location.

e. The use of micro-channel coils is strictly prohibited. No air conditioning equipment furnished, supplied, installed, or proposed as an equal under this Contract shall utilize micro-channel coil technology. Only equipment with conventional copper-tube and aluminum-fin coils shall be accepted. Equipment incorporating micro-channel coils shall be rejected and removed at the

Contractor's expense.

f. Existing electrical disconnects serving replacement equipment shall be inspected by the

Contractor. Any disconnect that is rusted, corroded, not appropriately weather-rated, non-lockable where required, damaged, improperly sized, or otherwise unsuitable for continued service shall be replaced. Replacement disconnects shall comply with all applicable codes and shall be properly sized for the equipment being served. If equipment is relocated, a properly licensed electrical contractor shall furnish and install a new disconnect at the new equipment location, as required by applicable codes.

g. The Contractor shall perform all work necessary to deliver a complete, fully operational HVAC system. This includes all required modifications to existing electrical systems, controls, condensate drainage, refrigerant piping, structural supports, ductwork, balancing, startup, commissioning, and any other components or services necessary for proper system performance. All equipment shall be installed in accordance with the manufacturer's installation requirements, including proper refrigerant line sizing and required accessories. The

Contractor shall furnish all labor and materials necessary to provide MCSD with a complete, operational, and fully functioning HVAC system. No additional compensation shall be provided for work reasonably required to achieve a complete and functional installation, except for changes authorized in writing by MCSD under the Contract.

2. Demolition

a. The Contractor shall be responsible for the safe removal and proper disposal of existing equipment and associated materials.

b. Existing units shall remain operational during normal school hours until replacement work commences, except where continued operation is not possible for safety or equipment-related reasons and MCSD has been notified.

c. MCSD staff will assist with electrical lockout/tagout coordination. The Contractor remains responsible for complying with applicable safety requirements during equipment removal and installation.

d. All abandoned openings, penetrations, and connections shall be properly sealed in accordance with applicable codes. Touch-up painting and restoration of affected surfaces shall be included.

3. Warranty - The Contractor must provide a warranty on both materials and workmanship:

a. The Contractor shall provide a five-year parts warranty covering parts failures, excluding vandalism or damage caused by named storms. Warranty documentation shall be provided to

MCSD. Any applicable manufacturer registration requirements shall be completed by the

Contractor.

b. The warranty period shall begin on the date the Contractor submits an application for final payment and it is accepted by the District.

c. Warranty work shall be corrected by the Contractor at no additional cost to MCSD.

d. All warranty work is to be completed in a timely manner. Reasonable shipping time for parts and equipment will be considered.

4. Worksite Requirements

a. All work shall be coordinated with the MCSD Maintenance Department and school administration to minimize disruption to normal school operations.

b. The Contractor shall establish and maintain clear, secure, and safe work areas, including appropriate barriers and restricted access as necessary.

c. All trash shall be contained within a reasonable area and the contractor needs to make provisions for said trash to be removed from the site.

d. All roof work and lift operations shall comply with applicable safety requirements. The

Contractor shall coordinate equipment delivery, lifting, and installation activities with MCSD before work begins.

5. Permitting and Inspections

a. The selected Contractor shall obtain all necessary permits. Permits shall be issued by the MCSD

Building Official, as applicable. All work shall be subject to inspection and approval by MCSD

Building Officials.

b. Final payment shall be made after completion and acceptance of the work, closure of required permits, correction of deficiencies, and submission of required closeout documentation.

c. All outdoor mechanical equipment shall be installed at least one foot above the applicable flood elevation or reference level established by MCSD and code requirements.

d. All outdoor piping insulation shall be protected from direct sunlight and weather exposure with

PVC or metal sheathing.

6. Equipment Labeling

a. Engraved, plastic-laminated labels shall be installed on all new equipment in accordance with

MCSD design guidelines. Labels shall include the equipment number, area(s) served using the actual room numbers used at the facility rather than architectural room numbers, installation date, capacity, and filter size when applicable.

b. The following are examples of the required labeling format:

i. Air Handling Units:AHU #1 (Classrooms 10 & 12)

S.C.: 11/16/94

Filters: 2 @ 24 in. x 24 in. x 1 in.

Capacity: 2000 CFM @ 0.5” ESP

ii. Condensing Units:CU #1 (Classrooms 10 &12)

S.C.: 11/16/94 (5 Year Warranty)

Capacity: 5 Tons

iii. Fans:EF #1 (Toilets 110 & 112)

S.C.: 11/16/94

Capacity: 500 CFM @ 0.3” ESP

4.3. EXPERIENCE / QUALIFICATIONS

A. The Respondent shall hold a current and valid Certified Mechanical Contractor license issued by the appropriate Florida licensing authority and shall possess all additional licenses, certifications, registrations, and qualifications required to perform the work described in this solicitation.

B. Respondents shall include documentation of all required licenses and certifications with their bid submissions. The documentation shall be current and valid as of the applicable submission deadline and shall remain valid throughout the performance of the Contract, as required by law.

C. Any proposed substitution for a required license or certification shall be permitted only when legally acceptable and expressly authorized by a written amendment to this solicitation and issued by MCSD before the bid submission deadline.

D. The Contractor shall ensure that all subcontractors performing regulated work hold the licenses and certifications required for their respective scopes of work.

E. Failure to provide required licensing or certification documentation may result in the bid being deemed nonresponsive or the Respondent being deemed ineligible for award, subject to the solicitation requirements.

4.4. REQUIRED DOCUMENTATION

To be considered sufficiently responsive for award evaluation, Respondent must include in its submittal at a minimum the following documentation:

A. Experience - documentation of successfully providing goods or services of a similar scope to those requested under this solicitation

B. References - documentation of positive references from other work performed. All references should be documented on the Reference Form provided with this solicitation;

C. Licenses - copies of all appropriate business licenses and professional certifications required to perform the work described in this solicitation;

D. Insurance - proof of insurability and limits

E. Signed Forms - signed and fully executed copies of all signable forms included in this solicitation

(including notarization if applicable)

5. Project Schedule

5.1. Project Schedule

To be considered for award, Respondent must include in its offer a proposed schedule for commencement and completion of the Project. The Contractor shall be required to schedule all work for the Project in coordination with the school calendar so as to minimize disruption to students and school operations. A calendar of school events is available upon request.

5.2. Required Completion Date

Monroe County School District desires to complete all work described under this solicitation no later than

08/01/2027. Respondents must specify any proposed alternative completion dates in the Project Schedule included in the response. Unless otherwise specified in the Project Schedule, Respondent expressly agrees as a condition of its offer that it has the capacity and capability to progress the work to final completion, with the

Project fully available for its intended use on or before the 08/01/2027.

5.3. Liquidated Damages (Daily)

Liquidated Damages may be assessed for this Project. To the extent that the selected contractor has failed to complete all required work by the 08/01/2027 (subject to extensions thereof made by mutual written agreement, or due to force majeure conditions), liquidated damages may be assessed against the contractor in the amount of NO VALUEper day, for each day that elapses beyond the 08/01/2027 where work on the

Project remains incomplete.

6. Insurance

6.1. Required Insurance

Insurance will be required for this Contract. Respondents are required to carry and maintain insurance with all coverage and minimum policy limits identified below, and must include proof of insurance in their response to this solicitation. All required insurance must be from insurance carriers that have a rating of “A” or better and a financial size category of “VII” or higher according to the A. M. Best Company. All required insurance policies shall name “The School Board of Monroe County, Florida” as the certificate holder and additional insured.

Notice shall be provided to MCSB at least thirty (30) days in advance of any material change in coverage or cancellation, except as provided for herein.

Except as otherwise specifically authorized in this Agreement, no deductible or selfinsured retention for any required insurance provided by the Contractor pursuant to this Agreement will be allowed. To the extent any required insurance is subject to any deductible or self-insured retention (whether with or without approval of

MCSB), the Contractor shall be responsible for paying on behalf of MCSB (and any other person or organization that the Contractor has, in this Agreement, agreed to include as an insured for the required insurance) any such deductible or self-insured retentio

6.2. Commercial General Liability

Commercial General Liability: Coverage shall be provided, with minimum policies limits as set forth below.

MCSB, its board members, officers, and employees shall be named as an additional insured to the Commercial

General Liability insurance policy on a form no more restrictive than ISO form CG 20 10 (Additional Insured –

Owners, Lessees, or Contractor). If MCSB and its board members, officers, and employees are not named as additional insureds then MCSB reserves the right to terminate this Agreement immediately as a material breach of the Agreement.

• Minimum Policy Limit: $1,000,000 Incident / $2,000,000 Aggregate

6.3. Automotive Liability

Automotive Liability: Any Contractor or vendor transporting district employees, delivering, or transporting district owned equipment or property, or providing services or equipment where a reasonable person would believe MCSB is responsible for the work of the Contractor from portal to portal is required to carry this insurance to the limit listed below

• Minimum Policy Limit: $1,000,000 Combined Single Limit

6.4. Worker's Compensation & Employer's Liability

Workers’ Compensation/Employer’s Liability: All non-construction Contractors and vendors that have one or more employees or subcontracts any portion of their work to another individual or company are required to have workers’ compensation insurance. For contracts of $25,000 or more, no State of Florida, Division of

Workers’ Compensation, Exemption forms will be accepted. All Contractors engaging in construction-related activities, as defined by 440.02(8) Florida Statutes, on behalf of MCSB are required to have workers’ compensation insurance. All entities and individuals required to have workers compensation insurance must purchase a commercial workers’ compensation insurance policy to the limits listed below. The Workers’

Compensation policy must be endorsed to waive the insurer’s right to subrogate against MCSB, and its board members, officers and employees.

7. Pricing Table

REPAIR AND REPLACEMENT COST

Respondents may bid on any one or more school sites and must provide a separate lump-sum price for each site bid. Pricing must include all labor, materials, equipment, permits, removal, installation, testing, commissioning, and all other work necessary to complete the applicable Scope of Work. MCSD intends to award each site separately to the lowest responsive and responsible bidder whose bid meets the requirements of this solicitation and is in the best interest of the District. Different sites may be awarded to different Respondents.

Line Item Description Unit of Measure Lump Sum Bid

Price No Bid

1 Coral Shores High School Lump Sum

2 Marathon High School Lump Sum

3 Sugarloaf School Lump Sum

4 Key West High School Lump Sum

5 Poinciana Elementary School Lump Sum

6 Horace O'Bryant School Lump Sum

8. Vendor Information & Offer Certification

1. W-9*

Please Upload Respondent's W-9 Form

• fw9.pdf

*Response required

2. Reference Form *

Provide download and complete the attached form. Respondents must provide three (3) references from agencies you have provided similar goods or services to in the past five (5) years.

• VENDOR_REFERENCE_FORM.pdf

*Response required

3. Upload Certifications / Licenses / Qualifications *

Please upload a clear and legible copy of all licenses, certifications, and qualifications noted in the specifications as required or preferred for award eligibility

*Response required

4. Certificate of Insurance *

Please upload a certificate of insurance evidencing all coverages and minimum policy limits required by this

Solicitation. Offers not including proof of required insurance may be deemed non-responsive and may not be considered for award.

*Response required

5. Business / Personal Relationship Disclosure*

Respondent is required to disclose any personal or business relationship with an employee of the Monroe

County School District, or any member of the School Board of Monroe County, Florida. Please download, complete and upload the attached form.

• Relationship_Disclosure.pdf

*Response required

6. Acknowledgements

6.1. Debarment Certification *

Respondent certifies that, neither the firm nor any person associated therewith in the capacity of owner, partner, director, officer, principal, investigator, project director, manager, auditor, and/or position involving the administration of federal funds:

(a) Is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions, as defined in 2 CFR Chapter 180, by any federal department or agency;

(b) Has within a three-year period preceding this certification been convicted of or had a civil judgment rendered against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state, or local government transaction or public contract; violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) Is presently indicted for or otherwise criminally or civilly charged by a federal, state, or local Governmental entity with commission of any of the offenses enumerated in paragraph (b) of this certification; and

(d) Has within a three-year period preceding this certification had one or more federal, state, or local government public transactions terminated for cause or default.

Respondent further certifies that it shall not knowingly enter into any transaction with any subcontractor, material supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this project by any federal agency.

☐ Please confirm

*Response required

6.2. Non-Collusion*

Respondent certifies the following:

• The terms of Respondent’s offer, including pricing, have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition as to any matter related to such terms, with any other Respondent or competitor; and

• Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed to other Respondents or competitors, and will not knowingly be disclosed by the

Respondent prior to public opening of the bid or proposal, directly or indirectly, to any other Respondent or competitor; and

• No attempt has been made or will be made by the Respondent to induce any other person, partnership or corporation to submit, or not to submit, a bid or proposal for the purpose of restricting competition; and

• The statements contained in Respondent’s offer are true and correct, and made with full knowledge that

School Board will rely upon the truth of the statements contained in this affidavit in awarding contracts for said project.

☐ Please confirm

*Response required

6.3. Drug Free Workplace *

If awarded a contract by the School Board of Monroe County, Florida (“School Board”), in accordance with

Florida Statute 287.087, Respondent agrees to the enforce a drug-free workplace, including at a minimum:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in section (1).

4. In the statement specified in section (1), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction

5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, or any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

☐ Please confirm

*Response required

6.4. Public Entity Crime Statement *

Respondent acknowledges the following:

A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for

CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

6.5. Contractor Rules *

The following is a list of rules that contractors/vendors and their personnel must adhere to while working on

Monroe County School projects. Failure of the contractor/vendor to abide by the rules will result in the violators being removed from the job site. All costs resulting from this will be the responsibility of the contractor/vendor. Please sign these rules and indicate the contractor/vendor’s agreement to follow them.

• Casual communications by contract/vendor personnel with students, staff, or faculty is prohibited.

• Convicted felons and employees with a past history of child abuse or molestation shall not be used on

Monroe County School projects.

• The schools are “Drug Free Zones,” use or possession of illegal substances and alcohol in any form are prohibited.

• The schools are “Tobacco Free,” no tobacco use is permitted on the school campus, in parking lots, or inside school restrooms.

• Vulgar language or gestures discernible to students or school staff is prohibited.

• Fighting or physically abusive actions of a similar nature are prohibited.

• Appropriate and modest attire is required while working on school campus. Revealing clothing will not be permitted.

• Clean up of work area is required on a daily basis. Hazardous materials shall not be put in school trash receptacles.

• Work that may be disruptive to the school shall be scheduled with the school administration or done after normal school hours.

• Pets are not allowed on campus.

☐ Please confirm

*Response required

6.6. Identical Tie Proposals *

Preference shall be given to businesses with drug-free workplace programs. Whenever two or more of a proposal, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, an proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie proposals will be followed if none of the tie vendors have a drug-free workplace program. See Drug Free Workplace Form for qualifications.

6.7. Local Preference *

Respondent acknowledges that it has reviewed and understands the Local Preference Policy attached to this solicitation.

☐ Please confirm

*Response required

6.8. General Terms & Conditions *

Respondent acknowledges and agrees to the General Terms & Conditions attached to this Solicitation.

☐ Please confirm

*Response required

7. Local Preference

7.1. Is Respondent Claiming Local Preference? *

☐ Yes

☐ No

*Response required

When equals "Yes"

7.1.1. Upload Required Documentation*

If Respondent is claiming local preference, you must upload a clear, legible copy of the driver's license for at least one director or principal of Respondent evidencing residence in Monroe County, Florida; and a copy of

Respondent's Monroe County Business Tax License

*Response required

8. Other Supporting Documentation

8.1. Upload Other Supporting Documents

Respondents who wish to include additional supporting documentation with their offer should upload that here

9. Offer Certification

9.1. Offer Certification*

Please download, sign and notarize the attached Certification. Offers made without a completed Certification

Form will not be considered for award

• Bid_Certification_Form_v2.pdf