AA24004 Athletics Transportation Services

California State University, Fullerton (CSUF) is seeking proposals for Athletics Transportation Services through RFP AA24004, targeting chartered bus companies capable of transporting athletic teams to various sporting events. The procurement specifically requires licensed bus companies to provide transportation services for CSUF's 18 intercollegiate Division 1 Athletic Programs, including airport transfers, in-county, and out-of-county transportation. The contract calls for bus fleets with 31, 48, and 56 passenger vehicles, with estimated annual service requirements of 50 airport transfers, 45 in-county roundtrips, and 40 out-of-county roundtrips. Proposals are due on February 26, 2025, at 2:00 PM PST, with submission requirements including one original hard copy, five additional copies, and one electronic USB copy. The evaluation criteria is comprehensive, encompassing fee structure (300 points), bus type and fleet condition (175 points), service and scheduling (175 points), marketing (250 points), and prior experience/references (100 points). The contract term is three years, with potential for two additional one-year extensions, and services are scheduled to commence on July 1, 2025.

While the RFP includes preferences for small businesses and Disabled Veteran Business Enterprises (DVBE), the 3% DVBE requirement is waived for this solicitation. The annual spend for these transportation services is approximately $400,000, with a marketing sponsorship component that recommends annual investments of $30,000 for year 1, $35,000 for year 2, and $40,000 for year 3. Proposers must demonstrate detailed information about fleet condition, driver qualifications, safety programs, and marketing strategies for both cash and credit sponsorships. The current transportation provider has experienced minimal challenges, with only occasional late bus arrivals noted. Pricing adjustments can be negotiated during contract extensions, and the RFP emphasizes a mutually beneficial approach that includes advertising opportunities at various athletic venues. Interested vendors must meet or exceed all State and Federal transportation standards and provide a comprehensive proposal that addresses the specific requirements outlined in the solicitation documents.