A26-0805 Mowing & Lawn Maintenance at EBR City Police Evidence Faciity - Addendum No. 1 for Date Changes

The Purchasing Division of the City of Baton Rouge and Parish of East Baton Rouge is requesting sealed bids for annual mowing and lawn maintenance services at the East Baton Rouge Police Evidence Facility, 2905 Evangeline Street, Baton Rouge, Louisiana, with bids due August 5, 2026 at 11:00 a.m. CST. The procurement has been designated as suitable for certified small, minority, and women-owned business (MBE/SBE/WBE) participation, and proposers are encouraged to demonstrate good-faith efforts to utilize such certified businesses as subcontractors.

The scope encompasses grass mowing and weed eating, edging of driveways and paved areas, trimming and pruning of shrubs and small trees, collection and removal of leaves and branches, parking lot weed control, and a one-time initial cost for shrub and tree trimming. The contract operates on two maintenance seasons: high season (March 1 through September 30) requiring once-weekly service with a maximum ten-day interval, and low season (October 1 through February 28) requiring service once every eighteen days with a maximum thirty-day interval.

The contract is firm for one year with options to extend for a second, third, fourth, and fifth year by mutual agreement. Bid pricing shall be established on a per-month basis for high and low season maintenance, with all prices remaining firm for at least sixty days. All bid prices must include delivery, supplies, fuel charges, and related fees. Payment terms are Net 30 days based on monthly invoices submitted in arrears. Contractors must carry comprehensive general liability, automobile liability, workers' compensation, and excess umbrella liability insurance with minimum limits specified in the solicitation, and must name the City of Baton Rouge and Parish of East Baton Rouge as additional insureds. All applicable chemicals, herbicides, and pesticides must be registered with the Louisiana Department of Agriculture and EPA, with product labels and safety data sheets required to be submitted with the bid or within five days of request. Written inquiries are due by 5:00 p.m. on July 29, 2026.