20008-A26-0805-1.pdf

This is Addendum No. 1 issued by the Purchasing Division of the City of Baton Rouge and Parish of East Baton Rouge on July 28, 2026, regarding solicitation number A26-0805 for mowing and lawn maintenance services at the East Baton Rouge Police Evidence Facility located at 2905 Evangeline Street, Baton Rouge, Louisiana 70805. The addendum modifies critical dates for the procurement: the bid inquiry period has been extended from July 29, 2026 to August 14, 2026; a nonmandatory site visit has been scheduled for August 11, 2026 at 9:00 a.m. CST; and the bid opening date has been moved from August 5, 2026 to August 20, 2026 at 11:00 a.m. CST. The contract covers annual mowing and lawn maintenance services including grass cutting, weed eating, edging, shrub and tree trimming, leaf and debris removal, and parking lot weed control. Maintenance is divided into two seasonal periods: high season (March 1 through September 30) requiring once-weekly service with a maximum ten-day interval, and low season (October 1 through February 28) requiring service once every eighteen days with a maximum thirty-day interval. The contract is firm for one year with options to extend for four additional years by mutual agreement.

Pricing shall be established on a per-month basis for high and low season maintenance, with all prices remaining firm for at least sixty days and including delivery, supplies, fuel charges, and related fees. Payment terms are Net 30 days based on monthly invoices submitted in arrears. Contractors must carry comprehensive general liability, automobile liability, workers' compensation, and excess umbrella liability insurance with minimum limits specified in the solicitation, naming the City of Baton Rouge and Parish of East Baton Rouge as additional insureds. All chemicals, herbicides, and pesticides must be registered with the Louisiana Department of Agriculture and EPA, with product labels and safety data sheets required to be submitted with the bid or within five days of request. The procurement has been designated as suitable for certified small, minority, and women-owned business participation, with proposers encouraged to demonstrate good-faith efforts to utilize such certified businesses as subcontractors.