9494 RFI Portfolio Compliance

The Oregon Housing and Community Services Department (OHCS) issued an RFI on portfolio compliance to gather market research regarding inspection firms' capacity to conduct physical inspections of the state's affordable housing portfolio, with responses due October 20, 2026 at 5:00 p.m. PDT and questions due October 6, 2026. This is a non-binding information-gathering phase preceding a formal Request for Proposals anticipated in July 2027; participation does not pre-qualify or disqualify respondents or provide competitive advantage.

The inspection scope covers more than 1,200 properties currently in the portfolio and up to 300 additional developments entering over the next three years. Inspections must use the NSPIRE protocol and include individual units, common areas, building exteriors, roofs, and landscaping. Properties are inspected every one to three years depending on funding source (LIHTC, HOME, LIFT, and GHAP programs), with inspection workloads varying annually based on each property's funding sources, placed-in-service dates, and compliance schedules.

OHCS sought information on firms' anticipated costs for approximately 300 annual inspections and recommended pricing structures, but explicitly prohibited submission of actual pricing proposals, draft scopes of work, or proprietary methodologies at this stage, in compliance with ORS 279B.040. All submissions were required through the OregonBuys electronic system. Responses are subject to disclosure under Oregon Public Records Law, and OHCS indicated it may publish a summary of responses to ensure transparency and fairness in the procurement process. Answers to clarification questions were to be posted publicly to ensure all vendors received equal access to information.