9280-26-R-IFBD-00006

The University of Southern Mississippi (USM) is seeking a comprehensive Electronic Health Records (EHR) software system for its Student Health Services through a competitive Request for Proposal (RFx #3160007621, Bid No. 26-05). The procurement targets a robust EHR solution capable of managing approximately 90,000 patient records with a minimum storage requirement of 300GB, to be implemented through a five-year agreement with potential five additional one-year renewals. The selected vendor must provide both on-premises and cloud-hosted solution options that integrate with existing systems including Citrix, RealMed, Lab Corp, and other platforms. Critical technical requirements include web accessibility, mobile device compatibility, 508 compliance, role-based security, multi-factor authentication, and comprehensive data encryption. The evaluation will utilize a 100-point scoring system, with 30 points allocated to cost, 60 points for requirements compliance, 5 points for references, and 5 points for implementation schedule. Sealed proposals are due on September 25, 2025, at 2:00 p.m. CT, to be submitted to the Office of the Director of Procurement Services in Bond Hall, Room 214.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The EHR system must comply with HIPAA, FERPA, and the Mississippi Department of Information Technology Services' security policies, with vendors expected to demonstrate experience in higher education student health services. The current system utilizes PyraMED, and the new vendor must provide comprehensive implementation services, including conversion of existing medical records, on-site and comprehensive training, and 24/7 customer support. While no specific budget range is detailed, the procurement indicates a preference for annual invoicing of software licenses and hosting, with billing potentially structured around mutually agreed implementation milestones. The system must support interfaces with multiple healthcare and university platforms, including PeopleSoft, LabDAQ, LabCorp, ProPharm, and Qualtrics, suggesting a complex technological integration requirement. Vendors will need to demonstrate robust capabilities in managing a comprehensive electronic health records ecosystem for a large university environment.