9275-26-R-IFBD-00009-V01

The University of Mississippi Medical Center (UMMC) has issued an Invitation for Bid (IFB 7078) for the procurement of two Type 1 ambulances to support daily operational needs. The solicitation requires one vendor to provide a single-patient and a multi-patient ambulance, both conforming to KKK-A-1822F "Star of Life" standards and Mississippi Department of Health regulations. Mandatory specifications include specific chassis requirements such as a conventional double cab configuration, OEM stereo with GPS, heated mirrors, leather seating, LED lighting, white paint, security features, and dual batteries. Module specifications demand a minimum 20-year warranty, fully seam-welded aluminum frame construction, insulation, medical equipment compatibility, camera systems, and climate control. Bidders must submit sealed proposals to the Office of Category Management and Procurement at 504 Clinton Center Drive, Suite 4300, Clinton, MS 39056, with the bid opening scheduled for December 19, 2025, at 2:00 p.m. Central Time. Written questions must be directed to Kendra Carter (kcarter2@umc.edu) or John Shows (jashows@umc.edu) at least five business days before the closing date. The evaluation process will be two-step, first validating responsiveness and compliance with mandatory specifications, then evaluating based on lowest and best cost.

Bidders must provide proof of product liability coverage and be an authorized vehicle manufacturer modifier, with a preference for maintaining a certified maintenance service center within 25 miles of Jackson, Mississippi. No specific set-aside designations for disadvantaged enterprises were mentioned in the documentation. The contract term is one year, with termination possible by either party with or without cause. Bidders are required to register with GHX VendorMate and the Department of Finance and Administration. Proposals must include monthly progress updates with pictures, and on-site visits are mandatory at initial, 50-percent completion, and final inspection phases. Pricing must be accompanied by a manufacturer's published price list detailing brand, model number, description, contract purchase price, and applicable discounts. All proposals must remain firm for one year. While specific budget ranges were not explicitly stated, the solicitation suggests a comprehensive procurement for two fully equipped ambulances with detailed technical specifications.