911 Dispatch Furniture

The Commonwealth of Kentucky, through the Finance and Administration Cabinet on behalf of the Kentucky State Police, is issuing a Request for Bid (RFB 758 2600000185) to establish master agreements for 911 dispatch furniture. Up to three contracts will be awarded to vendors capable of providing dispatch workstation furniture for multiple 911 dispatch offices throughout Kentucky. The procured items include sit-stand adjustable height workstations with acoustical panel systems, shelving/rackmount enclosures, CPU enclosures, rotating resource guides, personal controls, adjustable monitor racks, and 24-hour process control shift chairs equivalent to Concept Seating models 3142r1 High Back or 3150HR. All workstations must comply with ANSI/HFES 100-2007 Human Factors Engineering standards, accommodate users from the 5th percentile seated female to the 95th percentile standing male, feature separate electric floor-supported adjustable work surfaces for monitor and keyboard with maximum deflection of 1/4 inch under 100 pounds horizontal load, and maintain minimum weight capacities of 300 pounds per work surface and 500 pounds for keyboard surfaces. Vendors' written questions are due November 10, 2025 by 10:00 AM ET, with bids due electronically through the Commonwealth's eProcurement system by November 19, 2025 at 1:30 PM ET. Evaluation will be based on best value methodology allocating 80 points to the discount percentage off Manufacturer's Suggested Retail Price (highest discount receives maximum points) and 20 points to hourly installation rates (lowest rate receives maximum points). All line items must be bid in their entirety, with pricing valid for a minimum of 60 calendar days after the bid due date. Anticipated projects include KSP Post 6 in Dry Ridge (5 console positions, end of 2025), KSP Help Desk in Frankfort (6 console positions, early 2026), KSP Post 1 in Mayfield (8 console positions plus supervisor desk, spring/summer 2026), KSP Post 11 in London (4 console positions), and KSP Posts 7 and 10 (6-8 console positions, 2027).

Reciprocal preference applies for Kentucky resident bidders in accordance with KRS 45A.494, and qualified bidders including Kentucky Correctional Industries receive additional preference points. Bidders claiming resident bidder status must attest that they are authorized to transact business in Kentucky and have for one year prior to the advertisement date filed Kentucky corporate income taxes, made payments to the Kentucky unemployment insurance fund, and maintained an active Kentucky workers' compensation policy. All bidders must complete required affidavits under Kentucky Revised Statutes 45A.110 and 45A.115, attesting under penalty of perjury that they have not knowingly violated campaign finance laws. Successful contractors must provide Commercial General Liability Insurance with $1,000,000 per occurrence and $2,000,000 aggregate limits, plus Automobile Liability Insurance with $1,000,000 combined single limit if delivering or performing on-site services. A minimum ten-year warranty is required, covering all components, labor, parts, transportation, and preventative maintenance, with 24/7 adjustments and repairs available for the first three years. The initial contract period is two years from award date, with four optional two-year renewal periods available with written approval by all parties. No specific budget or award value is disclosed in the solicitation, as the contract operates on a quote-based model wherein awarded vendors will provide proposals tailored to each specific dispatch office's needs, and there is no guarantee of purchase volume from Kentucky State Police.