8. 26. 26 Bid & Const Mailings

The City of Philadelphia is requesting bids on flat printing and mailing services under Bid B2727870, with bids due August 31, 2026. The procurement will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Sellers must quote all items to maintain eligibility for award.

The scope comprises two distinct mailings. GIA Mailings require printing one sheet front and back with four colors on each side, while TIA Mailings require printing four sheets with two colors on the front only. Both use standard #10 envelopes printed with two colors. Finishing services include folding, nesting, and insertion into envelopes. Mailing services include presorting, inkjet addressing, mail matching, and delivery to the post office.

Bidders must submit quotes through the PHLContracts online portal (phila.gov), completing all mandatory fields across the General Tab, Items Tab, Questions Tab, Terms & Conditions Tab, Attachments Tab, and Summary Tab. All mandatory questions must be answered and validation warnings resolved before submission. Sellers must enter unit costs and optional discounts for each line item and accept bid terms and conditions. The Local Business Entity certification question must be answered to proceed, though the LBE Program does not apply to this flat printing procurement.

No services should be delivered or provided until receiving formal notification of award from the City department.