77-20260924145843 DCS

DeSoto County School Board of Education in Mississippi is soliciting unpriced proposals for camera equipment upgrades across multiple school locations, with proposals due October 19, 2026 at 9:00 a.m. CST and an electronic reverse auction scheduled for October 23, 2026 at 9:00 a.m. CST.

The scope comprises 262 total camera units and mounting equipment: 4 mini bullet cameras (4mp), 18 flat eye cameras (4mp), 87 dome cameras (4mp), 50 dual lens dome cameras (5mp), 47 bullet style cameras (5mp), 18 fisheye cameras (12mp), 14 panoramic cameras (7mp), and 13 wall mount arms and pendant kits — all Axis models. Delivery, pre-delivery services, and warranty and repair services are included in the bid; installation will be performed by District staff. Vendors must provide trained personnel for warranty repairs, with coverage beginning on the first day of installation and extending through the term specified in equipment specifications.

The contract term runs through June 30, 2027. Equipment must be delivered to the District's Central Office, Attention: Plant Maintenance. Proposals must be submitted exclusive of all taxes with shipping costs included in bid price. The District requires acceptance of purchase orders and Net-45 payment terms (payment due within 45 days from receipt of invoice or after inspection and approval, whichever is later). All bidders must provide certificates of insurance documenting $1 million in liability coverage and $500,000 per occurrence in workers' compensation coverage prior to Board approval. New vendors must submit a completed vendor packet including registration forms, W-9, conflict-of-interest disclosure, and insurance documentation. The reverse auction is structured as a single line item with anti-sniping enabled. Questions and clarifications are due October 9, 2026 at 12:00 p.m. CST. Anticipated Board approval is November 5, 2026.