77-20260402120425 DCS

DeSoto County School Board of Education is procuring approximately 11,984 cases of white, 20-pound, 8" x 11" copy paper (500 sheets per ream, 10 reams per case) for distribution across the district's 35+ schools and departments. The copy paper must be USA-manufactured and non-recycled, with delivery required to individual school locations throughout the district. Bidders must submit unpriced proposals by April 24, 2026, at 9:00 a.m. CST, either in sealed paper format or electronically through www.centralbidding.com. An electronic reverse auction for approved bidders is scheduled for April 29, 2026, at 9:00 a.m. CST, with anticipated board approval of the awarded bidder on May 7, 2026. The deadline for questions and clarifications is April 16, 2026, at noon CST. Bidders must complete the Unpriced Proposal Form and submit supporting documentation including a completed W-9 form, insurance documentation, a Vendor Information & Agreement Form, and new vendor packet materials if applicable. The awarded bidder must provide liability insurance of $1,000,000 and workers' compensation insurance of $500,000 per occurrence, with the district listed as certificate holder. The district reserves the right to split the order between August 2026 and January 2027 deliveries or allow full delivery at one time, with payment terms requiring invoice submission within 45 days of receipt and district approval.

No specific set-aside designations or restrictions based on business classification, such as disadvantaged enterprise or minority-owned business status, are mentioned in the procurement documentation. No incumbent vendors or current contractors are identified in the bid notice. The procurement utilizes a one-line reverse auction pricing structure with anti-sniping enabled, allowing the district to negotiate competitive pricing per case. The district reserves the right to reduce, increase, or retract any quantity based on funding availability and will not issue payment for goods delivered without an approved purchase order. While no specific budget range or award value is disclosed in the available documentation, the anticipated contract value can be estimated based on the volume of 11,984 cases of copy paper, though the actual award amount will be determined through the reverse auction process on April 29, 2026.