77-20260402115935 DCS

DeSoto County Schools in Hernando, Mississippi is conducting a sealed bid procurement to establish a source of supply purchase agreement for Apple brand products and accessories. The district seeks to support its 45 instructional locations, 3 office buildings, approximately 3,500 employees, and 35,000 students with a comprehensive range of technology products including iMacs, Mac minis, Mac Studios, MacBooks (Neo, Air, and Pro models), iPads (standard, mini, Air, and Pro variants), iPad accessories and cases, displays, cables and adapters, keyboards and mice, Apple TV units, and AppleCare+ plans. All pricing must be submitted on the official Bid Proposal Form using U.S. Educational Pricing on a unit basis, representing an all-inclusive cost including basic freight charges, FOB Destination, and inside delivery, with standard pricing that does not vary based on quantity, frequency of order, or delivery location. The sealed bid opening and reverse auction is scheduled for April 29, 2026, at 9:00 a.m. CST at DeSoto County Schools Central Services, with a deadline for questions and clarifications of April 17, 2026, at noon CST. The contract term is one year, beginning July 1, 2026, and concluding June 30, 2027, with Board approval anticipated on May 7, 2026. All bids must be submitted by April 29, 2026, at 9:00 a.m. CST either as sealed paper bids delivered to 5 East South Street, Hernando, MS 38632, or electronically through www.centralbidding.com. Required submission documents include the completed Vendor Information & Agreement Form, Bid Proposal Form, W-9 Form, and New Vendor Packet if applicable.

The procurement document does not specify any set-aside designations or restrictions limiting responses to specific types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available documentation. The total cost for all orders cannot exceed $3,000,000 for the contract term, with awarded pricing remaining fixed throughout the agreement period, though pricing may decrease based on volume discounts or approved component upgrades. The district reserves the right to request upgrades to components to accommodate technological changes with minor price adjustments permitted only when approved by designated district staff, and substitutes for discontinued items must be offered at or below the original proposed price. As a tax-exempt entity, DeSoto County Schools anticipates payment within 45 days of invoice receipt or goods inspection, whichever is later.