77-20260115090312 dcsd

The DeSoto County School District is seeking sealed proposals for the procurement of four brand new vehicles through RFP #389-VEH-DCS26. Specifically, the district requires 2025 or 2026 model year Ford F150 or Chevrolet half-ton trucks with precise specifications including a 5.0L V8 gas engine, automatic transmission, 4-door crew cab, 2-wheel drive, 5.5-foot bed with spray-in bedliner, white exterior, and space gray interior. Sealed proposals will be accepted electronically via www.centralbidding.com or by physical envelope until 9:00 a.m. CST on February 17, 2026, at the district's office located at 5 E. South Street, Hernando, MS 38632. Vendors must submit written clarification questions by January 30, 2026, at 10:00 a.m. CST, with potential addenda to be issued by February 6, 2026. The district's evaluation criteria will encompass ability to perform and specification compliance (26%), expertise and experience (24%), direct experience with DCSD (10%), and cost (40%). The anticipated timeline includes a Notice of Intent to Award by February 25, 2026, Board approval on March 5, 2026, and purchase order issuance around March 9, 2026.

The procurement does not specify any set-aside designations or restrictions for disadvantaged enterprises. The contract requires each vehicle to have a manufacturer's warranty with local warranty repair access within 30 miles of the delivery point, and vendors must provide comprehensive documentation including owner's manual, service warranty book, pre-delivery inspection sheet, and temporary registration. Vehicles must be delivered with a maximum odometer reading of 50 miles, with mileage exceeding this threshold subject to a per-mile charge of $0.0655, and vehicles over 500 miles will be rejected entirely. The district is tax-exempt and reserves the right to award to one or multiple vendors based on best value determination. While no specific budget range is listed, the all-inclusive unit pricing must cover the vehicle, manufacturer warranty, title fee, and delivery with freight prepaid by the vendor. The contract term is flexible, ranging from 30 to 60 days depending on vehicle availability, and pricing must remain valid for 30 days following the RFP due date to accommodate the approval process.