77-20250410093128 DCS

DeSoto County Schools is conducting a procurement for 12,331 cases of white, 20# copy paper through Bid #351-PAPER-DCS26, seeking unpriced proposals for USA-manufactured paper with specific requirements. The procurement is for 8" x 11" paper, with 500 sheets per ream and 10 reams per case, to be delivered to multiple school locations across the district. Vendors must complete a comprehensive new vendor packet, including registration forms, W-9, conflict of interest disclosure, and insurance documentation. Key procurement dates include an unpriced proposal submission deadline of April 28, 2025 at 9:00 am CST, an electronic reverse auction on May 2, 2025 at 9:00 am CST, and anticipated board approval on May 15, 2025. Vendor qualifications include maintaining general liability insurance of $1,000,000 and workers' compensation insurance of $500,000, with DeSoto County Schools listed as the certificate holder. The district reserves the right to order half the total quantity in August 2025 and the remaining half in January 2026 at the original bid price.

The procurement process will be handled through Central Bidding's electronic reverse auction platform, requiring vendors to complete free registration to participate. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. Vendors must be prepared to undergo background checks if they will have contact with students and must be capable of delivering to individual school locations as specified in the attached comprehensive school location list. No incumbent vendors or specific budget ranges were disclosed in the available documentation. Vendors must strictly adhere to the requirement of providing new, non-recycled paper manufactured in the USA. The electronic bidding process suggests a competitive procurement approach, with potential vendors expected to submit detailed proposals and participate in a reverse auction to determine the most competitive pricing.