761/19356. SAR; Richfield Landfill - Leachate Disposal

The State of Michigan Department of Technology, Management and Budget (DTMB), State Facilities Administration, in conjunction with the Department of Environment, Great Lakes and Energy (EGLE), Materials Management Division, is procuring leachate disposal services for the Richfield Landfill located at 11145 E. Mt. Morris Road, Davison, Michigan (File Number 761/19356.SAR). The scope of work requires the selected contractor to pump, haul off-site, and dispose of approximately 2,800,000 gallons of non-hazardous leachate generated from the closed landfill, including material from tank farms serving Cells 1, 2, and 3, the secondary containment area, and the South Active Remediation System. Additional deliverables include snow plowing and clearing of the driveway, provision of monthly leachate disposal volume reports detailing daily and monthly quantities removed, and minimal site observations with reporting of abnormal leachate conditions to EGLE and the professional services contractor. The contract term is 365 calendar days from the Notice-to-Proceed, with liquidated damages of $200 per calendar day assessed for delays beyond substantial completion. Key qualifications include compliance with prevailing wage requirements if federal funds are involved, maintenance of comprehensive insurance coverage (commercial general liability of $1,000,000 per occurrence, pollution liability of $1,000,000 per occurrence, and worker's compensation), proof of Michigan residency for at least 50 percent of the workforce, and adherence to all federal, state, and local environmental, safety, and hazardous materials regulations. The mandatory pre-bid conference and site tour were held on July 16, 2019, at 10:30 a.m., with questions accepted until July 22, 2019, at 5:00 p.m. local time directed to Steve Blayer at blayers@michigan.gov or 517-614-7443. Electronic bid submissions were due on July 31, 2019, at 2:00 p.m. local time through the SIGMA VSS website, with a 5 percent bid security required and payment made at the contract unit price per gallon for leachate disposal plus lump sum payments for bonds, insurance, and monthly project administration and reporting services.

Michigan-based business certification is required for bids exceeding $100,000, and qualified disabled veteran (QDV) preferences apply with a 10 percent preference deduction on eligible bids. Performance and payment bonds are mandated for contracts exceeding $50,000. The project is funded through EGLE's Perpetual Care Fund for the Richfield Landfill, which has covered closure, maintenance, and leachate disposal costs since the landfill's bankruptcy declaration in 2012. No incumbent vendor or current contractor information was specified in the bidding documents. Historical leachate volume data spanning 2011 through 2019 demonstrates a declining trend in generation, with 2011 producing average monthly volumes of 430,985 gallons and recent data (2018-2019) averaging approximately 85,896 to 161,969 gallons per month depending on the measurement period. Analytical testing identified multiple PFAS compounds, metals, volatile organic compounds, ammonia nitrogen, cyanide, oil and grease, nitrogen compounds, and PCBs in leachate samples. While a specific contract award value was not disclosed in the available documents, the estimated quantity of 2,800,000 gallons of leachate for pumping, transport, and disposal over the 365-day contract period provides a basis for bidders to calculate their proposals based on their proposed unit pricing per gallon.