7574 - Janitorial Services

The State of Alabama Office of the Chief Procurement Officer is soliciting bids for monthly janitorial services at the Roanoke Career Center in Roanoke, Alabama under a one-year contract effective October 1, 2026 through September 30, 2027, with proposals due September 2, 2026. A mandatory site visit to the facility is required prior to bid submission.

The scope covers nightly cleaning of an approximately 1,800-square-foot facility five nights per week (Monday through Friday) after 5:00 p.m., with no operations permitted after midnight without written department approval. The vendor must provide all labor, materials, equipment, and supervision to maintain the facility in clean and sanitary condition, including detailed cleaning of offices, breakrooms, conference rooms, restrooms, lobby entranceways, corridors, carpets, and floors with emphasis on sanitization, disinfection, and removal of fingerprints and handprints. The state furnishes paper towels, toilet tissue, hand soap, trash can liners, and sanitary napkin holder liners; the vendor is responsible for replacement in dispensers. The vendor must submit references and demonstrate adequate local service organization capabilities with full-time employed representatives. Subcontracting is prohibited without written approval. Vendors are responsible for key control and bear all costs for lost or stolen keys.

The total contract cost ceiling is $25,000 across all renewals and the original one-year agreement, with a maximum contract duration of five years. Invoices are rendered monthly in arrears, with payment potentially delayed 30 to 45 days due to fiscal year ending September 30. The vendor must provide 30 days' written notice prior to contract cancellation. All vendors must be registered in Alabama Buys, submit responses electronically through that platform, provide certification of compliance with Alabama sales tax registration, and submit E-Verify enrollment documentation if employing workers in Alabama. The State of Alabama maintains sales tax exemption. Price escalation requests may be considered if material, labor, or other component costs increase significantly, provided increases do not exceed five percent of annual contract cost and are supported by industry-specific or Consumer Price Index documentation.