751/26148. KMM - Holly SRA - Thread Creek Dam Study

The State of Michigan, through the Department of Technology, Management & Budget (DTMB) State Facilities Administration Design and Construction Division on behalf of the Department of Natural Resources, is soliciting professional architectural and engineering services via Request for Proposals (RFP) for the Holly State Recreation Area Thread Creek Dam Study (Project 751/26148.KMM). The procurement seeks Phase 100 professional services to evaluate the current condition of the Thread Creek Impoundment Dam located at 8100 Grange Hall Road in Holly, Michigan, and to provide comprehensive options for removal or replacement to address the facility's unsatisfactory condition and achieve removal of the Part 315 EGLE designation. Deliverables include a complete proposal for all required professional architectural and engineering services, a minimum of three in-person meetings (predesign, 50% review, and 90% review), bi-weekly progress summaries, a graphic bar chart schedule, and project file maintenance, with specific reimbursable allowances of $7,500 for topographic survey services and $10,000 for soil borings and geotechnical review of the existing dam. Required qualifications include licensure to practice in Michigan, successful experience in planning and execution of similar projects in compliance with applicable local, state, and federal regulations, and submission of signed Certification of Michigan Based Business and Responsibility Certification forms. The evaluation criteria employ an 80/20 basis with the Technical Proposal (Part I) comprising eighty percent and the Cost Proposal (Part II) comprising twenty percent. Critical deadlines include a mandatory pre-proposal meeting on May 1, 2026 at 11:00 a.m. Eastern Time at the project site, written question submissions by May 7, 2026 at 2:00 p.m. Eastern Time, proposals due by May 21, 2026 at 2:00 p.m. Eastern Time via SIGMA VSS, with contract award recommendation expected within thirty days of the proposal due date and Phase 100 completion targeted by September 2026 with an anticipated June 15, 2026 contract start date.

Compensation shall be determined using billable hourly rates for staff by classification and estimated hours required by phase, with all overhead, fringe benefits, insurance, and travel within 100 miles one-way included in the professional's billing rates; reimbursable expenses beyond the stated allowances are limited to actual costs with a markup not to exceed 5% for services not performed in-house, with travel expenses exceeding 100 miles one-way reimbursable at State of Michigan premium mileage rates based on actual distance minus 100 miles each way. The professional must maintain comprehensive insurance coverage including $1 million general liability, $2 million umbrella liability, $1 million automobile liability, and professional liability/errors and omissions insurance of $1 million per occurrence and $2 million aggregate, and must comply with prevailing wage requirements under Michigan Public Act 10 where applicable. No specific set-aside designations for disadvantaged enterprises or minority/women-owned businesses are identified in the procurement documents; however, firms must certify Michigan-based business status as a requirement for proposal submission. The contract incorporates the 2024 Dam Safety Inspection Report findings, which identified the Thread Creek Impoundment Dam as being in unsatisfactory condition with priority maintenance actions including removal and replacement of the failed corrugated metal pipe inlet riser, removal of vegetation from embankments, televised inspection of interior spillway pipes, and development of an operation and maintenance plan. No specific contract award value or budget range is disclosed in the solicitation materials; compensation will be established through the billable rate methodology with hourly rates submitted by proposers and evaluated competitively.