751/26148. KMM - Holly SRA - Thread Creek Dam Study

The State of Michigan Department of Technology, Management and Budget (DTMB), on behalf of the Department of Natural Resources (DNR), is soliciting professional engineering services through a Request for Proposals (RFP) for the Holly State Recreation Area Thread Creek Dam Study (Solicitation 751/26148.KMM). The procurement seeks a qualified licensed professional services firm to complete Phase 100 engineering study services for the Thread Creek Complex Dam, which has been rated as failing by the Michigan Department of Environment, Great Lakes, and Energy (EGLE) and requires evaluation of removal or replacement options to eliminate the Part 315 EGLE designation. The scope of work includes comprehensive Phase 100 professional services encompassing a minimum of three in-person meetings (predesign, 50% review, and 90% review), bi-weekly progress summaries, a detailed graphic bar chart schedule, and deliverables addressing current dam condition assessment with alternatives analysis. The selected consultant must provide topographic survey services (with an allowance of $7,500) and geotechnical/soil boring review (with an allowance of $10,000), while identifying and itemizing all additional testing, field services, travel, and permitting costs. The solicitation employs an 80/20 technical-to-cost evaluation methodology, with contract award anticipated in June 2026 and project completion targeted for September 2026. Key dates include a mandatory pre-proposal meeting and site walk-through inspection on Friday, May 1, 2026, at 11:00 a.m. Eastern at Holly State Recreation Area (8100 Grange Hall Road, Holly, Michigan); written questions must be submitted by May 7, 2026, at 2:00 p.m. Eastern to maibergerk@michigan.gov; and proposals are due by 2:00 p.m. Eastern on May 21, 2026, via SIGMA VSS.

The solicitation requires proposing firms to submit a signed Certification of a Michigan Based Business as part of their response, indicating a potential set-aside preference for Michigan-based organizations. The contract will be structured on a billable-rate compensation basis with not-to-exceed fees, utilizing hourly billing rates for various professional classifications and staff levels established through the proposal process, with reimbursable expenses permitted for actual costs of printing, reproduction, soil borings, site surveys, and laboratory testing without markup if performed in-house, and sub-consultant markups capped at five percent. Travel expenses beyond 100 miles one-way from the professional firm's office are reimbursable at State of Michigan DTMB Vehicle and Travel Services rates based on current schedules, with mileage calculated as actual distance less 100 miles each way. The selected contractor must maintain comprehensive insurance coverage including commercial general liability ($1,000,000 per occurrence), professional liability ($1,000,000 per occurrence/$2,000,000 aggregate), and workers' compensation coverage. No incumbent vendors or current contractors are identified in the solicitation materials. While specific budget ranges are not disclosed in the procurement documents, the project parameters and reimbursable expense allowances ($7,500 for topographic survey and $10,000 for geotechnical work) provide indicative cost thresholds for proposal development and financial planning.