751/19152. RAA; Fort Wilkins SP - Water Sewer System Upgrade

The Michigan Department of Technology, Management and Budget (DTMB), State Facilities Administration Design and Construction Division, issued Request for Proposals (RFP) 751/19152.RAA on behalf of the Department of Natural Resources for professional architectural and engineering design services for the Fort Wilkins State Park Water and Sewer System Upgrade project located in Copper Harbor, Michigan (Houghton County). The procurement seeks a qualified professional services contractor to provide comprehensive Phase 100 (Study), Phase 500 (Final Design), Phase 600 (Construction Administration—Office Services), and Phase 700 (Construction Administration—Field Services) for two primary scope items: water line replacement and sewer system evaluation and assessment. Scope Item 1 encompasses design and replacement of underground water utility infrastructure in multiple park areas, pressure testing of approximately 2,400 feet of weighted polyethylene pipe beneath Lake Fanny Hoe (with a $2,500 allowance for one pressure test), well pump capacity testing, and lead remediation for the water distribution system. Scope Item 2 requires evaluation and assessment of the entire sewer disposal system, with design services currently funded; this scope encompasses sewage force mains and grinder pump stations serving both east and west campgrounds. The RFP required submittal of four paper copies and one flash drive with proposed due date of April 4, 2019, at 2:00 p.m., with written questions due by March 27, 2019, at 5:00 p.m. Evaluation criteria weighted technical proposals at 80 percent and cost proposals at 20 percent, and the state anticipated contract award within thirty days following the proposal due date. Required qualifications include demonstrated experience in successful planning and execution of similar projects in full compliance with all applicable regulations, Michigan licensure to practice architecture or engineering, a Certification of Michigan Based Business, and a Responsibility Certification submitted prior to contract award.

The RFP specified a not-to-exceed fee structure using billable hourly rates for professional staff and sub-consultant fees at reasonable mark-ups, with reimbursable expenses including printing, reproduction, soil borings, site surveys, and laboratory testing reimbursed at actual cost with allowable mark-ups; travel expenses beyond 100 miles one-way from the firm's office were reimbursable at state rates. The project statement identified Owner's Cash Allowances as reimbursable costs totaling $13,000, including LARA Review ($1,000), DEQ Permitting ($1,000), Site Survey ($7,500), Well Pump Capacity Testing ($2,500), and Water Diagnostic Testing ($1,000). The construction budget for water line replacements is set at approximately $370,000 plus 10% contingency, with no construction budget yet provided for sewer and lift station upgrades. The anticipated contract award date is April 19, 2019, with Phase 500 completion required prior to December 30, 2019, and project construction completion targeted for Fall 2020. The RFP documentation does not identify any set-asides for disadvantaged enterprises, incumbent vendors, or restrictions limiting organizational types; however, proposers must be Michigan-based businesses and must utilize current State of Michigan DTMB standard forms including DC SPEC General Conditions and Master SPEC format with all design components certified lead-free. No mandatory pre-proposal site walkthrough was scheduled due to winter conditions, and the documentation references drawings prepared by Roberts, Bartow & Associates, Inc. from 1991 requiring integration with current project scope.