7313-Meat-April to June-DSH-FY25

Danville State Hospital, located in Sullivan County, Pennsylvania, is soliciting bids for the provision of meat and meat products for the facility during the period of April through June 2026. The solicitation, identified as Bid #6100065237, requires vendors to supply forty-six distinct meat commodities organized by category, including fresh beef, veal, pork, lamb, cured and smoked pork products, cured and smoked beef products, edible by-products, and sausage products. All meat and meat products must be processed in facilities operating under the U.S. Department of Agriculture's Meat and Poultry Inspection program and must comply with USDA Institutional Meat Purchase Specifications (IMPS) or Commonwealth specifications. Chilled items must be delivered at temperatures not exceeding 40°F with a minimum 30-day remaining shelf life from the date of pack, while frozen items must be delivered at internal temperatures not exceeding 10°F within 90 days of pack and show no evidence of defrosting or freezer burn. All master containers shall not exceed 60 pounds, and packaging must be accomplished through taping, strapping, or gluing without staples or paper-coated metal wire ties. Bidders must identify and circle specific product brands being bid for each item, with only previously approved brands by the Food Specification Committee acceptable, and vendors must submit properly labeled samples with complete product identification to the Dietary Management Service Specialist for evaluation. The solicitation opened on January 27, 2026, with bids due on February 11, 2026, through the PA Supplier Portal at www.pasupplierportal.state.pa.us. The primary contact for this procurement is Annette Hockenbroch, the purchasing agent at Danville State Hospital, who can be reached at (570) 271-4518 or anhockenbr@pa.gov.

There are no specific set-aside designations mentioned in the solicitation documents provided. All prospective vendors must register with the Commonwealth of Pennsylvania through the PA Supplier Portal using an Employer Identification Number or Social Security Number and complete all required vendor registration steps, including submission of a signed and dated IRS W-9 form. All contractors and grantees doing business with the Commonwealth are required to certify compliance with the Worker Protection and Investment Certification Form under Executive Order 2021-06, which mandates certification of compliance with Pennsylvania's Unemployment Compensation Law, Workers' Compensation Law, and all applicable state labor and workforce safety laws, with false certifications subject to contract termination and three-year ineligibility to bid on state contracts. Additionally, vendors must comply with special conditions including the submission of manufacturer product information sheets for distributors participating in the National School Lunch/School Breakfast Program, maintenance of approved brand status by the Food Specification Committee, and acceptance of the facility's right to conduct laboratory analysis at the vendor's expense if ingredients are suspected of not meeting specifications, with vendors having unpaid laboratory fees or surcharge assessments rendered ineligible for future awards. No incumbent vendors, award values, or budget ranges are specified in the available solicitation documents.