716OPI - Preventative Maintenance for Refrigeration Units at the OPI Meat Processing Center

The Ohio Department of Rehabilitation and Correction is seeking a preventative maintenance agreement for refrigeration units at the OPI Meat Processing Career Center located at the Pickaway Correctional Institution. The procurement opportunity, designated as 716OPI, requires a comprehensive service contract for all refrigeration units, including condensers and unit coolers. The contractor will be responsible for quarterly preventative maintenance services involving visual inspections, routine cleaning, and recommendations for immediate repairs, as well as semi-annual comprehensive inspections of critical refrigeration system components. The initial contract term will run from January 1, 2026, through June 30, 2027, with options to renew for up to two additional two-year terms. Potential bidders must be prepared to provide service during regular working hours (Monday through Friday, 7:00 a.m. to 3:00 p.m.), and maintain emergency response capabilities with a four-hour response time on a 24/7 basis. The proposal is due by December 10, 2025, and requires contractors to comply with strict facility security protocols, including obtaining photo identification and being cleared through the facility's security checkpoint.

While the procurement documents do not explicitly outline specific set-aside designations or vendor restrictions, contractors must meet rigorous security and operational requirements for working within a correctional facility. All technicians will require background checks and security clearance to access the facility, which may limit potential bidders to firms with experience in secure institutional environments. The contract allows for additional repair services to be billed at the contractor's standard time and material rates, with potential for adjusted labor rates for work performed outside regular hours. No specific budget range or award value was disclosed in the available documentation. Contractors should be prepared to demonstrate comprehensive refrigeration maintenance capabilities, including expertise in servicing condensing units, unit coolers, electrical systems, and refrigeration cycles. The ability to provide immediate emergency repairs and maintain continuous service availability will likely be critical evaluation criteria for this procurement opportunity.