70-M0087-26-CP385 - Aircraft Tracking and Operation Data Collection, Full-Service Billing & Collection Processing, and Operator/Operations Database

The City of Santa Fe, New Mexico is entering a sole-source revenue contract with Vector Airport Systems for aircraft tracking, billing and collection processing, and operator/operations database access at Santa Fe Municipal Airport, with a proposal due October 4, 2026. This is a sole-source procurement — no competitive bidding occurs.

Vector will provide full-service billing and collection for landing fees, parking and ramp fees, and customs charges. The service encompasses aircraft tracking and operation data collection using Vector's proprietary multi-source tracking system with artificial intelligence and a network of over 120 aircraft identification cameras nationwide, coupled with access to Vector's database covering billing information for more than 68,000 operators worldwide. The scope includes a dedicated U.S.-based collections team, eliminating the need for airport staff resources in billing and collection operations. Vector reports a 99.6% historical collection rate.

The estimated annual fee is $440,000 for landing fees under the general aviation category, invoiced on a quarterly or annual basis. The contract is funded through airport revenue. Vector operates as the incumbent vendor with an established market presence across over 130 U.S. airports. Contract term and renewal options are not specified in the available materials.

The City of Santa Fe previously identified Horizons of New Mexico, a disability-affiliated organization approved by the New Mexico Council for Purchasing from Persons with Disabilities, as an available vendor for support services including document management and IT services, though the relevance of that approval to this specific airport operations contract is not established in the source materials.