66-20251218195911 wcbs

The Warren County Board of Supervisors in Mississippi is seeking sealed bids for the purchase of a new trailer-mounted brush chipper for the Warren County Road Department. The procurement involves acquiring a sophisticated piece of heavy equipment with specific technical requirements, including a 15-inch capacity class, a minimum 130-horsepower industrial liquid-cooled turbocharged Tier 4 Final engine, and a drum-style cutting system with a 22.5-inch diameter drum. The equipment must feature a hydraulic infeed system with two vertical feed rollers and a discharge chute capable of 270-degree rotation. Sealed bids are due by 10:00 a.m. on Friday, January 9, 2026, with the Bid File Number 2025-1215. The county will evaluate bids based on multiple factors including total equipment cost, delivery timeline, warranty terms, location of repair facilities, compliance with minimum requirements, and prior experience with the bidder or equipment. Bids must remain valid for 60 calendar days, with pricing firm for 90 days, and delivery will be made to the Warren County Road Department at 200 County Lane, Vicksburg, Mississippi.

The procurement requires all bidders to be licensed heavy equipment dealers by the Mississippi Department of Revenue, with Mississippi-based bidders needing to provide proof of compliance with the Local Business Privilege License Act. The equipment must include a minimum one-year parts and labor warranty and a three-year structural warranty, with a factory-authorized repair facility located within Mississippi and within 75 miles of the Warren County Road Department. Warren County reserves the right to reject any and all bids, investigate bidder qualifications, and determine the lowest and best bid based on comprehensive evaluation criteria. While no specific budget range is disclosed, the total bid price must encompass delivery, freight, and setup costs. The county maintains flexibility in the award process, with the potential to make or not make an award during the bid opening meeting, ensuring a comprehensive and competitive procurement process for this specialized road department equipment.