66-20251218194850 wcbs

The Warren County Board of Supervisors in Mississippi is seeking sealed bids for the purchase of a new model pothole patcher truck for the Warren County Road Department. The procurement, identified by Bid File Number 2025-1215, requires a self-contained patch unit permanently mounted to a truck chassis for hot asphalt road repairs. Specific requirements include a 2026 or newer model truck with a 33,000 lb. gross vehicle weight rating, 6-man crew cab, Allison 3500 series automatic transmission, minimum 300 horsepower diesel engine, and air brake system. The equipment must be completely assembled and ready for use upon delivery to 200 County Lane, Vicksburg, MS 39183. The bid specifications detail comprehensive requirements for the patch unit, including a container, radiant heater, auxiliary electric heat, hand torch, shoveling apron, emulsion spray unit, hydraulic systems, compactor lift platform, and associated tools and safety equipment. Sealed bids will be received until 10:00 a.m. on Friday, January 9, 2026, with pricing required to remain firm for a minimum of 90 days from the bid opening date.

Only Mississippi-licensed heavy equipment dealers are eligible to submit proposals, and bidders must provide proof of compliance with the Local Business Privilege License Act. Vendors are required to include information about a factory-authorized repair facility located within Mississippi and within 75 miles of the Warren County Road Department. The warranty specifications mandate a minimum one-year parts and labor coverage, with a three-year structural warranty for the asphalt pothole patcher and standard manufacturer's warranty for the host vehicle. Bidders are encouraged to provide optional buyback, repurchase, or guaranteed future value options for evaluation. While a specific budget range is not disclosed, the procurement requires comprehensive pricing that includes all equipment, labor, mounting, testing, documentation, and freight delivery to place the unit into full operational service. Warren County reserves the right to reject any and all bids, conduct discussions of proposals, determine responsive bids and responsible bidders, and waive any informalities in the bidding process. Additionally, the county is exempt from Mississippi state sales tax.