6-Passenger Minivans

The Montana Department of Transportation issued an Invitation for Bid (IFB) through the Montana Acquisition & Contracting System (eMACS) for the procurement of 6-passenger minivans for four county transportation services: Sanders County Transportation, Valley County Transit, Powder River County Public Transportation, and Mineral County Transportation Services. The solicitation (Bid Number MDT-311931-RP) was open from January 14, 2016, to March 23, 2016, with a requested delivery timeline of 100 days after award. Each county required one 6-passenger minivan to be delivered F.O.B. to their respective local destinations, with all shipping prepaid. The procurement process required bidders to provide detailed vehicle specifications, including make, model, year, passenger capacity, chassis details, and vehicle dimensions. Bidders were also instructed to review standard contract terms, comply with state requirements, submit warranty information and federal certifications, and complete client reference forms. Questions were to be submitted through the Q&A Board, with procurement officers available for further assistance and the eMACS help desk providing technical support for bid submission.

While the documentation does not explicitly mention set-aside designations or restrictions on responding organizations, the contract was ultimately awarded to Billion Auto Group for a total contract value of $111,952.00. The procurement process appeared to be open to qualified automotive vendors capable of meeting the specific technical specifications and delivery requirements for the minivans. No specific details were provided about disadvantaged enterprise provisions or incumbent vendors. The contract covered four separate county transportation services, suggesting a strategic procurement approach to standardize transportation resources across multiple rural Montana counties. The total project budget of $111,952.00 indicates a significant investment in local transportation infrastructure, with each minivan representing approximately $27,988 in procurement value.