5YEAR lease of electric golf car and MAI

Coastal Carolina University is seeking a procurement through the State Fiscal Accountability Authority (SFAA) for a five-year lease of golf course equipment for its Hackler Golf Course in Conway, South Carolina. The solicitation requests sixty-six (66) electric golf cars, fourteen (14) gas maintenance carts (ten with 800 lb. bed capacity and four with 300 lb. bed capacity), and one (1) beverage cart. All equipment must be new, with delivery scheduled for the week of September 25, 2023, and the lease term running from October 1, 2023, through September 30, 2027. The procurement is structured as an Invitation for Bid (IFB), with offerors required to submit monthly lease prices for each equipment category. Bidders must use the Standard Equipment Agreement (Form 80-SC-EL-1) and provide maintenance visits at least twice monthly for maintenance and beverage carts. The university also requires the ability to request up to twenty additional golf cars for events at a maximum rate of $30.00 per day. A non-mandatory pre-bid conference was held on August 17, 2022, with written questions due by August 18, 2022, at 11:00 AM EST. The final offer submission deadline was extended to October 13, 2022, at 11:00 AM EST, with award notification scheduled for October 26, 2022.

The solicitation does not specify any specific set-aside designations for disadvantaged enterprises or restricted organizational participation. Contractors must maintain liability insurance with minimum limits of $1,000,000 per occurrence for commercial general liability and auto liability, and must comply with South Carolina's Drug-Free Workplace Act and illegal immigration provisions. The procurement was initially suspended on August 19, 2022, due to an administrative protest, but was subsequently reinstated. Contractors are expected to provide equipment with GPS screens of 8 inches or larger and may use lithium battery systems with 56-volt or 60-volt configurations. The lease agreement allows for potential termination with thirty days' notice and is contingent upon legislative appropriation. While specific award values are not explicitly stated, the comprehensive nature of the equipment lease and maintenance requirements suggests a significant contract value. The university retains the option to terminate the agreement if sufficient funds are not available, providing financial flexibility for the procurement.