5400026311 scdmv myrtle beach HVAC

The South Carolina Department of Motor Vehicles (SCDMV) has issued an Invitation for Bid (IFB) for HVAC services at its Myrtle Beach office, seeking a single contractor to procure and install a Trane 15-ton package heat pump. The procurement requires complete replacement of an existing heat pump, including removal of the current Trane WCH180E300AA unit and installation on the existing concrete pad. Contractors must provide all necessary labor, supplies, materials, and equipment for proper installation and operational functionality. The solicitation mandates that the successful bidder be a licensed HVAC contractor capable of completing all work within three days during specified business hours. Key deliverables include installing the new heat pump, providing hail guards, performing system startup testing, and properly disposing of the existing unit in compliance with environmental regulations. A non-mandatory site visit is scheduled for December 14, 2023, at 11:00 AM, with a pre-bid conference via Microsoft Teams on December 15, 2023, at 10:30 AM. Proposal submissions are due online by December 20, 2023, at 11:00 AM, with questions accepted until December 15, 2023, at 5:00 PM.

The solicitation includes South Carolina vendor preferences, potentially favoring resident vendors, contractors, and subcontractors. Bidders must provide comprehensive insurance coverage, including $1,000,000 in Commercial General Liability, $1,000,000 in Auto Liability, and statutory Worker's Compensation limits. The contract requires a warranty meeting or exceeding five years for the compressor, one year for parts, and one year for labor. Contractors are responsible for obtaining necessary permits and ensuring compliance with local building codes, as well as providing training to SCDMV personnel on system operation and maintenance. The procurement is structured as a fixed-price contract with no specified renewals, and payment will be processed via electronic funds transfer following work acceptance. While a specific budget range is not explicitly stated, the contract will be awarded to the lowest responsible and responsive bidder based on unit pricing for both the HVAC unit (Line Item 0001) and associated labor costs (Line Item 0002). Award notification is scheduled for December 21, 2023, covering the Myrtle Beach SCDMV location within Richland County and Bucksport CDP.