53-20251104063930 hcsd

The Hancock County School District in Hinds County, Mississippi, is seeking sealed bids for a turn-key chiller replacement project at Hancock High School through a Request for Proposal (RFP) numbered 53-20251104063930 HCSD. The primary objective is to replace the existing York MaxE VSD Liquid Chiller with a new Trane Agility Chiller HDWA 400 460v3ph, including comprehensive installation, integration, and support services. Vendors must provide all-inclusive pricing covering equipment, shipping, installation, training, technical support, and trash removal, with a mandatory requirement to include comprehensive Test and Balance (TAB) services performed by an independent, certified agency adhering to AABC or NEBB standards. Key dates include a pre-bid conference and optional on-site walkthrough on December 3, 2025, at 9:00 AM, with vendor questions due by December 5, 2025, at 2:00 PM CT. Sealed bids will be opened on December 15, 2025, at 9:00 AM at the district office, with submissions accepted electronically through www.centralbidding.com or via sealed envelope. The evaluation methodology will prioritize price, service quality, meeting district needs, prior vendor experience, and system integration capabilities.

The procurement opportunity does not explicitly specify set-aside designations for disadvantaged enterprises, but does indicate a preference for Mississippi-based vendors. Bidders must possess a Certificate of Responsibility Number for projects exceeding $50,000, in compliance with Mississippi Code. The district reserves comprehensive rights to reject any or all bids, award to non-lowest bidders, modify specifications, and terminate contracts without penalty. Vendors must be authorized dealers in Mississippi and demonstrate the ability to integrate the new chiller system without operational disruptions to school activities. While no specific budget range is mentioned, the project involves a high-value chiller replacement with stringent performance requirements, including a vendor commitment to correct any deficiencies at no additional cost if the system fails to meet specified operational standards. Prices quoted will remain valid for twelve months from contract signing, and the ultimate contract will be consummate through a letter of acceptance from the school district.