52-2074129806-DAC-Warren CI-Boiler Repairs

The North Carolina Department of Adult Correction is issuing an Invitation for Bid (IFB) for the replacement of three defective heat exchangers within a PVI water heater system (Model #3000-2L400A-TP, S/N #1014138622) at Warren Correctional Institution in Manson, North Carolina. These heat exchangers are critical infrastructure components essential for space heating, domestic hot water supply throughout the facility, and steam generation for large-scale cleaning operations in institutional areas such as the kitchen. Vendors must submit firm fixed-price bids inclusive of all labor, materials, transportation, overhead, and profit across three line items covering materials and tools, labor, and disposal fees with miscellaneous costs. Successful vendors must complete delivery and installation within 45 consecutive calendar days after receipt of the purchase order on a Free-On-Board (FOB) Destination basis. A non-mandatory site visit is scheduled for June 4, 2026, at 10:00 AM ET; written questions must be submitted by June 8, 2026, by 11:00 AM ET with state responses provided by June 11, 2026, by 2:00 PM ET; and bids are due on June 16, 2026, by 2:00 PM ET with public bid opening at the same date and time. Award will be based on the responsive bid offering the lowest price while meeting all specifications and requirements, including demonstration of past performance, three customer references for the exact equipment model, manufacturer authorization to distribute or resell the products, and submission of a Certification of Financial Condition. All equipment must carry appropriate safety certifications from recognized organizations such as the American Society of Mechanical Engineers, Underwriters Laboratories, or the American Gas Association, with manufacturers' standard warranties of a minimum of 12 months or the length of the manufacturer's warranty, whichever is longer.

Vendors must be registered in North Carolina and in good standing to respond to this solicitation. The state actively encourages participation from minority, women, and disabled business enterprises, with a stated goal of 10 percent utilization of diverse firms as subcontractors. All vendors must comply with sustainability and environmental requirements consistent with North Carolina General Statute 143-58.2 and Executive Order 80 regarding clean energy standards. The state reserves the right to make separate awards to different vendors for one or more line items or to cancel the IFB entirely, and no incumbent vendor or budget range has been identified in the solicitation documents. No specific award value or cost estimate was disclosed in the available documentation.