5082- Letcher County-Invitation for Bid - Appraisal Review Services - Round 2

Letcher County Fiscal Court in Kentucky is issuing an Invitation for Bid (IFB) for desk technical review services for residential property appraisals in support of a Floodplain Acquisition Project related to flood damage sustained in February 2025. The county seeks a Kentucky Certified Appraisal Reviewer to conduct technical reviews of approximately 150 residential properties to ensure compliance with the Uniform Standards for Professional Appraisal Practice (USPAP) and to verify that appraised values reflect fair market value immediately prior to the flood event. Required qualifications include a state-certified general real property appraiser credential in good standing with no disciplinary history, demonstrated competency in USPAP compliance, and completion of at least 40 hours of coursework in technical appraisal reviews; the original appraisal preparer is prohibited from serving as the review appraiser. Deliverables include technical review reports that document USPAP Standard 4 compliance, determinations of appraisal acceptability, and identification of any corrections or changes to original appraisals. Bidders must submit proposals through the online DFS Procurement Portal (dfs.bonfirehub.com/portal) no later than May 14, 2026, at 9:00 a.m. ET, with bid opening scheduled for 10:00 a.m. ET on the same date at the Letcher County Judge Executive's Office; award is anticipated at the Fiscal Court meeting on May 18, 2026, at 10:00 a.m. ET. Required submission documents include proof of liability and workers compensation insurance, current license and accreditation, active federal SAM registration, and executed compliance certifications.

The procurement includes affirmative steps requirements under 2 CFR 200.321, mandating that Letcher County actively seek qualified small businesses, minority-owned businesses, women's business enterprises, and labor surplus area firms, with provisions to divide work into smaller task quantities when economically feasible to maximize participation opportunities. Contractors must maintain Commercial General Liability insurance with limits of $2,000,000 aggregate and $1,000,000 per occurrence, Comprehensive Automobile and Water Vehicle Liability insurance with minimum limits of $1,000,000 per occurrence combined single limit, and Worker's Compensation insurance with employer's liability coverage of not less than $1,000,000 per occurrence. Bidders are required to submit executed Drug-Free Workplace Affidavits, Non-Collusion Declarations, Certifications Regarding Lobbying, and Insurance Coverage Declarations as mandatory compliance certifications. Multiple firms may be awarded to meet scheduling needs, with no guaranteed quantity of work as structures may fall out of the program or be awarded to other contractors to meet state deadlines; preparation of appraisals cannot commence without written Notice to Proceed. The county reserves the right to negotiate with any bidding firm, and pricing terms are not specified in the IFB, suggesting that awards will be determined through competitive bid evaluation based on submitted proposals.