5044-Frozen Veggies-Oct to Dec-DSH-FY25

The state of Pennsylvania, specifically Danville State Hospital located in Sullivan County, is seeking a vendor to provide frozen vegetables for the period of October to December 2025. The procurement opportunity, identified as Bid #5044-Frozen Veggies-Oct to Dec-DSH-FY25, involves supplying a comprehensive range of frozen produce including asparagus, lima beans, green beans, broccoli, corn, potatoes, mixed vegetables, leafy greens, peas, carrots, strawberries, peaches, and pineapple. The solicitation requires vendors to meet stringent quality specifications, with products expected to be U.S. Grade A or U.S. Fancy, from the latest season's pack. Acceptable packaging typically ranges from 12/2# to 12/2.5# configurations, with specific requirements for each commodity. The bid is being conducted electronically through the PA Supplier Portal (www.pasupplierportal.state.pa.us), with electronic submissions only. The solicitation was posted on July 28, 2025, with proposals due by August 14, 2025. Potential vendors can contact the purchasing agent, Annette Hockenbroch, at (570) 271-4518 or anhockenbr@pa.gov for any questions related to the bid.

While the documentation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises, the bid appears open to qualified vendors who can meet the specified product requirements. Acceptable vendors for the frozen produce include multiple brands such as Hanover, Simplot, Sysco, U.S. Foodservice, and Flav-R-Pak. New vendors are required to complete a registration process through the PA Supplier Portal, which involves creating an online account, providing company information, and completing a W9 form. The documentation suggests vendors should register for E-Alerts to receive notifications about upcoming solicitations and set up ACH payment information. Although specific budget ranges are not disclosed in the provided documents, the procurement is for a three-month period from October to December 2025 for a state hospital, indicating a potentially significant volume of frozen vegetable products. Interested vendors must carefully review all attached documentation, including the Bidding Guide and New Vendor Registration Guide, to ensure compliance with Pennsylvania's procurement requirements and submission procedures.