5019-PreparedSalad-Oct to Dec-DSH-FY26

Danville State Hospital is requesting bids for prepared salads to be delivered during October, November, and December 2026, with bids due August 14, 2026 through the PA Supplier Portal (www.pasupplierportal.state.pa.us). Only electronic bids are accepted. No set-asides or preference programs are identified in the available materials.

The scope requires prepared salads meeting specified quality, freshness, and food safety standards, with detailed requirements for ingredient quality, preparation methods, packaging, storage conditions, and compliance with Pennsylvania state and institutional food service regulations. Bidders must propose per-unit or per-pound pricing for each salad type or category specified in the solicitation. Delivery schedules, temperature control during transport, product sourcing documentation, and preparation dates are specified. Food safety certifications and supplier qualifications are required, with inspection procedures and rejection criteria for non-compliant products outlined in the specifications document.

Contract value and detailed pricing structures are not specified in the materials provided. The contract term is limited to the three-month fourth-quarter period (October through December 2026). Performance is at Danville State Hospital in Sullivan County, Pennsylvania.

Annette Hockenbroch, Purchasing Agent, is the primary contact: (570) 271-4518 or anhockenbr@pa.gov. Detailed product specifications, delivery requirements, and pricing guidance are contained in the specifications and instructions document (10-FR PREP SALADS SPECS-INSTR 1-01 FINAL.pdf) available on the portal. Vendors new to Commonwealth of Pennsylvania contracting must register through the PA Supplier Portal and submit a signed IRS W-9 form; registration is free and conducted online.