5019-Prepared Salad-Jan to March-DSH-FY25

Danville State Hospital, located in Pennsylvania's Sullivan County, is seeking prepared salads for procurement from January to March 2026 through a competitive bidding process. The solicitation (Bid #6100064880) covers 19 specific commodity line items including vegetable-based salads, fruit salads, creamed cucumber salad, pasta and macaroni salads, potato salads, rice pudding, and protein-based salads. Vendors must provide salads in 5-pound, 15-pound, or 30-pound container sizes with strict quality requirements, including processing in USDA-inspected facilities, maintaining a minimum 14-day shelf life, and delivering products at 35-36 degrees Fahrenheit. The bid will be conducted exclusively through the PA Supplier Portal (www.pasupplierportal.state.pa.us), with electronic submissions only. Key deadlines include a bid submission due date of December 16, 2025, and potential vendors must register on the portal before responding. Interested suppliers can contact Annette Hockenbroch, Purchasing Agent, at (570) 271-4518 or anhockenbr@pa.gov for additional information.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. New vendors must submit product information and taste samples to the Director of Dietary Services for approval, with an emphasis on FDA-approved ingredients and no sulfite usage. The quantities listed are estimated and subject to potential increases or decreases based on facility requirements, with the hospital reserving the right to cancel orders with 10 days' notice and payment only for accepted products. While specific budget ranges are not detailed in the documentation, the comprehensive specification for 19 different salad types suggests a potentially significant quarterly food service contract. Vendors must complete a full registration process through the Pennsylvania Department of General Services, which includes providing detailed business information, obtaining a vendor number, and potentially registering for electronic payment methods. Successful bidders will need to demonstrate compliance with Pennsylvania's General Food Law and provide proof of annual food safety inspections upon request.