5019-Prepared Salad-April to June-DSH-FY25

This procurement solicitation (Bid #6100065247, Solicitation #5019) seeks qualified vendors to supply prepared salads to Danville State Hospital in Sullivan County, Pennsylvania, for the period of April through June 2026. The Commonwealth of Pennsylvania Department of Public Welfare is procuring 19 different commodity line items of fresh prepared salads, including vegetable-based salads (carrot and raisin, cabbage, pickled cabbage, vegetable health salad), fruit salads (citrus and fresh cut fruit varieties), pasta and grain salads (macaroni mustard and regular styles, pasta salad, rice pudding), and protein-based salads (egg, ham, poultry, seafood, and tuna). All products must meet strict specifications regarding ingredient composition, container sizes (ranging from 5 to 30 pounds depending on product type), and preparation requirements, with fresh prepared salads maintaining a minimum shelf life of 14 days from delivery and arriving at internal temperatures of 35-36 degrees Fahrenheit in refrigerated trucks. Products must comply with USDA Food Safety and Inspection Service standards or Pennsylvania General Food Law, with sulfites prohibited, though other FDA-approved preservatives are permitted. New vendors must submit product information and taste samples to the Director of Dietary Services prior to award, and all delivery dates require approval by the Director of Dietetic Services. The bid solicitation was posted on February 6, 2026, with responses due by February 20, 2026, and all submissions must be made electronically through the PA Supplier Portal at www.pasupplierportal.state.pa.us. Prospective bidders with questions should contact Annette Hockenbroch, Purchasing Agent at Danville State Hospital, at (570) 271-4518 or anhockenbr@pa.gov.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or award value ranges. Interested suppliers must register with the Commonwealth of Pennsylvania through the PA Supplier Portal, a process that typically takes one business day for initial approval and requires submission of company information, a W9 form, and creation of a password with specific requirements (minimum seven characters including uppercase letters, lowercase letters, numbers, and special characters). Vendors are encouraged to register for E-Alerts to receive notifications about relevant solicitations and to enable ACH payments through bank data entry for payment processing. The facility retains the right to cancel orders with at least 10 days' notice and will pay only for products actually accepted, with quantities identified as estimates subject to adjustment based on actual facility requirements. For technical assistance with portal access or the bidding process, vendors should contact the Customer Service Center at (877) 435-7363 or srmhelp@pa.gov.