5019-Prep Salad-Oct to Dec-DSH-FY25

The state of Pennsylvania, specifically Danville State Hospital located in Sullivan County's Dixonville CDP, is seeking a procurement for prepared salads to be delivered from October to December 2025. The solicitation, identified as Bid #6100064337, requires vendors to provide 19 different salad varieties including carrot and raisin salad, cabbage salad, potato salad, tuna salad, egg salad, seafood salad, poultry salad, and fresh cut fruit salads. Vendors must comply with strict U.S. Department of Agriculture Food Safety and Inspection Service requirements, including a minimum 14-day shelf life and precise temperature control during transportation. New vendors are required to submit product information and taste samples to the Director of Dietary Services prior to bid award, with salads needing to meet specific preparation guidelines such as precise cutting dimensions and ingredient proportions. The bid is being conducted electronically through the PA Supplier Portal (www.pasupplierportal.state.pa.us), with electronic bids being the only acceptable submission method. The procurement timeline indicates a posting date of September 1, 2025, with bids due by September 15, 2025, and the contact person for questions is Annette Hockenbroch, reachable at (570) 271-4518 or anhockenbr@pa.gov.

While no specific set-aside designations are explicitly detailed in the provided documents, potential vendors must complete a comprehensive registration process with the Commonwealth of Pennsylvania's Department of General Services. Vendors are required to register through the PA Supplier Portal, providing key information including their Employer Identification Number (EIN) or Social Security Number (SSN), legal business name, contact details, business type, and product categories. The facility reserves the right to adjust order quantities and can cancel orders with 10 days' notice, suggesting flexibility in the procurement approach. Although specific budget ranges are not provided, the solicitation covers multiple salad types with varying packaging specifications (5 lb., 15 lb., or 30 lb. containers), indicating potential variability in contract value. Vendors must adhere to strict labeling requirements and are prohibited from using certain preservatives like sulfites. The procurement allows for potential product sampling and requires precise product specifications, suggesting a comprehensive evaluation process focused on quality, safety, and nutritional standards. Support for the vendor registration and bidding process is available through the Customer Support Center at (877) 435-7363.