5019-MiscFrozen-Jan to Mar-DSH-FY26

Danville State Hospital, a Pennsylvania facility, is soliciting bids for miscellaneous frozen food items for delivery in January, February, and March 2027, with bids due November 20, 2026 under Bid #6100066901. Only pre-approved brands are accepted, and bidders must circle the specific brands they offer for each item on the bid sheet. Submission is electronic only, through the PA Supplier Portal.

Scope spans baked goods (bagels, biscuits, croissants, muffins, donuts, pancakes, waffles), frozen cakes and pies, entrées (ravioli, manicotti, lasagna, pierogies, pizza, stromboli, calzones), egg products including liquid eggs and folded omelets, vegetarian burgers and sausage patties, and miscellaneous items such as milkshakes, whipped topping, and cookie dough. Meat and poultry must come from USDA-inspected facilities and bear the official inspection legend and plant number. Vendors must provide Manufacturer Product Information Sheets to participating facilities and notify the Dietary Management Service Specialist of any pack size, brand, or code changes; failure to do so may result in removal from the acceptable brands list.

Delivery requires solid freezing at no higher than 10°F, delivery within 90 days of processing, at least 30 days of remaining shelf life at receipt, and freezer trucks for all deliveries. Packaging must meet specified container standards, with no staples for final case closure. Samples may be submitted to the DPW Dietary Advisory Committee for evaluation and approval. The facility may send products for laboratory analysis, with vendors charged for products that fail to meet regulations.

Government Donated Commodities items must be bid both with and without GDC and are awarded by lowest bid. Quantities are estimates, and the Commonwealth pays only for actual net weight or count determined at delivery. The facility may cancel orders with at least 15 days' notice before scheduled delivery. Questions go to Annette Hockenbroch, Purchasing Agent, at (570) 271-4518 or anhockenbr@pa.gov.