5019-Misc Frozen-July to Sept-DSH-FY26

This invitation for bid (IFB #6100065902) issued by Danville State Hospital, a Pennsylvania state agency located in Montgomery County, seeks qualified vendors to supply miscellaneous frozen food items for the three-month period of July through September 2026. The procurement encompasses a comprehensive range of frozen products including baked goods (bagels, biscuits, croissants, muffins, donuts, pancakes, waffles, and French toast), frozen cakes and sheet cakes in various flavors, fruit and cream pies in both standard and sugar-free varieties, prepared entrees (ravioli, manicotti, lasagna, and vegetarian options), and egg products in multiple formats. All products must be processed in USDA-inspected facilities, delivered on freezer trucks at internal temperatures not exceeding 10°F with a minimum of 30 days remaining shelf life, and delivered within 90 days of processing. Bidders must provide Manufacturer Product Information Sheets and comply with Institutional Meat Purchase Specifications regarding fiberboard bursting strength and case weights. Payment is rendered only for actual net weight or count determined at delivery, and vendors must have no outstanding laboratory analysis fees to be eligible for contract award. The bid submission deadline is May 15, 2026, with all bids required to be submitted electronically through the PA Supplier Portal at www.pasupplierportal.state.pa.us. Prospective bidders may contact Annette Hockenbroch, Purchasing Agent, at (570) 271-4518 or anhockenbr@pa.gov for clarification or additional information.

The solicitation documents do not specify any set-aside designations for disadvantaged enterprises, minority-owned businesses, or other protected classifications. No incumbent vendors or current contractors are identified in the available documentation. The specifications indicate that acceptable brands must be pre-approved by the DPW Dietary Advisory Committee, and bidders must circle the specific product and brand being quoted for each item. Items designated for the Federal Government Donated Commodity Program must be bid both with and without government commodities, with awards made to the lowest bidder. The facility reserves the right to cancel any quantity by providing 15 days' notice prior to scheduled delivery. Specific budget ranges and award values are not disclosed in the posted solicitation materials; however, quantities are listed as estimates only and may be adjusted based on facility requirements. Vendors must register through the PA Supplier Portal and may contact the Customer Support Center at (877) 435-7363 for technical assistance with the registration and bidding process.