5018-Bread-Oct to Dec-DSH-FY25

Danville State Hospital is seeking electronic proposals for bread and bread product procurement for the period of October to December 2025, specifically targeting a comprehensive range of bread and roll items including white, rye, whole wheat, cinnamon/raisin, Italian, and specialty rolls such as hamburger, frankfurter, dinner, steak, hoagie, and English muffins. The procurement, identified as Bid #5018-Bread-Oct to Dec-DSH-FY25, is being conducted through the Pennsylvania Supplier Portal, with proposals due by September 15, 2025. Vendors must provide bread products that are no more than 48 hours old (72 hours for whole wheat and rye), packaged in polyfilm bags with sealed tops, and meeting specific ingredient and weight specifications. The bakery must be registered with the Pennsylvania Department of Agriculture and maintain product freshness for a minimum of 5 days from delivery. Key requirements include precise product labeling, identification of ingredients, net weight, and bakery name, with deliveries to be coordinated directly between the Food Service Director and the selected vendor.

While no specific set-aside designations are explicitly stated in the documentation, vendors must complete registration through the Pennsylvania Supplier Portal, which involves submitting an IRS W9 form and potentially providing an Employer Identification Number (EIN) or Social Security Number (SSN). The solicitation does not indicate a specific budget range or award value, but allows for quantity adjustments based on facility requirements, with the hospital reserving the right to cancel orders with 5 days' notice and only pay for accepted products. Potential bidders are advised to carefully review the attached documents, including the Bidding Guide and Vendor Registration Guide, which provide detailed instructions for participating in the state procurement process. The primary point of contact for this procurement is Annette Hockenbroch, Purchasing Agent, who can be reached at (570) 271-4518 or anhockenbr@pa.gov for any questions related to the solicitation.