5018-Bread-Jan to March-DSH-FY25

Danville State Hospital in Sullivan County, Pennsylvania, is soliciting bids for a bread supply contract (Bid #6100064854) covering the period of January through March 2026. The procurement involves the acquisition of 18 distinct bread and roll products, including white enriched bread, rye bread, whole wheat bread, cinnamon/raisin bread, Italian bread, various types of rolls (hamburger, frankfurter, Kaiser, dinner, steak, hoagie/sub), English muffins, and whole grain variants. Vendors must provide fresh products, with standard white and rye breads no more than 48 hours old and whole wheat varieties no more than 72 hours old, maintaining freshness for a minimum of five days from delivery. All bread must be prepared by bakeries registered with the Pennsylvania Department of Agriculture and comply with FDA standards. The solicitation is exclusively available through the PA Supplier Portal, with electronic bids being the only acceptable submission method. The due date for submissions is December 9, 2025, and interested suppliers must first register through the portal using the provided Vendor Registration Guide. The primary contact for questions is Annette Hockenbroch, Purchasing Agent at Danville State Hospital, who can be reached at (570) 271-4518 or anhockenbr@pa.gov.

While no specific set-aside designations or restrictions on respondent types are explicitly mentioned in the documentation, vendors must complete a comprehensive registration process through the PA Supplier Portal, which includes submitting an IRS W9 form and providing detailed business information. The contract does not indicate the presence of an incumbent vendor or specify a precise award value or budget range. Vendors should be prepared to meet stringent delivery and quality requirements, including the ability to remove rejected commodities within five business days and potential financial penalties for non-compliant deliveries. The Commonwealth reserves the right to cancel quantities with five days' notice and purchase replacement items on the open market if deliveries do not meet specifications, with potential additional charges of $100 in liquidated damages. Successful vendors will be expected to provide packaging that protects product quality, includes proper labeling, and follows commercial practices. The contract also stipulates that no further awards will be made to firms with unpaid surcharges, liquidation assessments, or outstanding laboratory bills.