5018-Bread-April to June-DSH-FY25

Danville State Hospital, a Pennsylvania state agency located in Sullivan County, is issuing Invitation for Bid #6100065301 to procure bread and baked goods for the period of April through June 2026. The solicitation seeks 18 distinct bread and roll items, including white enriched bread, rye bread, whole wheat bread, cinnamon raisin bread, Italian bread, and various roll types such as hamburger rolls, frankfurter rolls, Kaiser rolls, dinner rolls, steak rolls, hoagie/sub rolls, English muffins, and hot dog rolls. All products must meet Commonwealth of Pennsylvania specifications with detailed composition requirements, minimum weight specifications, slice counts, and packaging standards. Bread must be fresh upon arrival and maintain freshness for a minimum of five days from delivery, with fresh bread not exceeding 48 hours old upon arrival and whole wheat and rye products acceptable up to 72 hours old. The bakery supplier must be registered with the Pennsylvania Department of Agriculture and comply with all state standards for bakeries and bakery products. Pricing is to be quoted on a unit basis per item, with payment based on net weight or count verified at delivery, and quantities listed in the proposal are estimates only and may be increased or decreased according to facility requirements. Bids must be submitted electronically through the PA Supplier Portal at www.pasupplierportal.state.pa.us, with a deadline of February 20, 2026. Interested suppliers may contact Annette Hockenbroch, Purchasing Agent at Danville State Hospital, at (570) 271-4518 or anhockenbr@pa.gov for questions regarding the solicitation.

The solicitation documents do not specify set-aside designations, restrictions on organizational types, disadvantaged enterprise requirements, incumbent vendor information, or explicit budget ranges. Vendors must register with the PA Supplier Portal prior to bid submission using the provided registration guide, which requires completion of vendor identification, W9 forms, and establishment of administrative user accounts. The facility retains the right to cancel orders with five days' notice prior to scheduled delivery dates, and returnable containers, if applicable, must be removed by the vendor on or before the next scheduled delivery. All deliveries must be coordinated between the Food Service Director and the vendor. Suppliers requiring assistance with portal registration or bidding procedures should contact the Customer Support Center at (877) 435-7363 (Option 1 for registration or Option 2 for bidding assistance) or via email at SRMSVC@pa.gov or srmhelp@pa.gov.